[1. Call Meeting to order/ roll call]
[00:00:04]
OKAY. ALL RIGHT. WE'RE GOING TO GET STARTED. I'M CALLING THE SHERWOOD ADVERTISING PROMOTIONS COMMISSION MEETING FOR AUGUST 6TH TO ORDER. WOULD YOU CALL THE ROLL D. JEFF. HERE. KIM. HERE, MARINA. HERE, JOSH. HERE. AND WE'RE MISSING APRIL AND FAITH. OKAY. ON THE FOURTH OF HERE, WE
[2. Approval of March 5, 2025 minutes Approval of May 7, 2025 minutes]
DO HAVE A QUORUM. LET'S MOVE ON TO NUMBER TWO. APPROVAL OF THE MARCH MINUTES AND THE MAY MINUTES. AND I THINK WE CONTINUE TO HAVE A PROBLEM ON THE MARCH MINUTES, BECAUSE FAITH IS GOING TO HAVE TO BE HERE. YEAH. SO WE'LL HAVE TO TABLE THAT ONCE AGAIN. BUT IF YOU WOULD, YOU SHOULD HAVE GOT AN EMAIL REFLECTING THE MAY MINUTES IF YOU GUYS WILL LOOK AT IT AND I'LL WAIT FOR A MOTION TO APPROVE. OR IF ANYBODY'S GOT ANY CHANGES OR CORRECTIONS.MOVE FOR ADOPTION. SO MOVED. DO YOU CALL THE VOTE? I NEED A SECOND. SECOND. SECOND. THANKS.
JEFF. YES, KIM? YES. MARINA. YES. JOSH? YES. MOTION IS APPROVED. POINT NUMBER THREE,
[3. Financials]
LET'S MOVE ON TO FINANCIALS. I BELIEVE ALEX IS GOING TO COME TO THE MIC AND PRESENT THE FINANCIALS TO US. HAVE A BUDGET REVIEW. IF YOU WOULD, ALEX, INTRODUCE YOURSELF TO THE COMMISSION I'M NOT SURE YOU'VE MET ALL THE ALL OF US INDIVIDUALS YET. ALMOST NOT EVERYONE. HELLO EVERYONE I'M ALEX CENTENO I AM THE NEW BUDGET DIRECTOR. I'M SORRY, FINANCE DIRECTOR. AND. I WOULD LIKE TO HAVE YOU. DO YOU HAVE COPIES OF THE FINANCIAL RESULTS FOR JULY? LET'S SEE. WE DO. OKAY. AT THE END OF OUR PACKET. SO ON THE REVENUE SIDE. WHERE I'LL ANSWER ANY QUESTIONS THAT YOU HAVE AT THE END OF THE PRESENTATION. BUT WE'RE AT 835,000 YEAR TO DATE ON A BUDGET OF 1.6. THAT'S A FULL YEAR BUDGET. ON THE OTHER HAND, ON THE DISBURSEMENTS, WE'RE AT 484 ON A BUDGET OF 1.6. SO WE'RE FAVORABLE 1.1 OVERALL. SINCE WE'RE COMPARING THE YEAR TO DATE RESULTS TO FULL YEAR BUDGET, IT RAISES SOME QUESTIONS AS TO WHERE WE STAND IN RELATION TO THE FULL YEAR. AND WHILE THERE IS ON THE HAMBURGER TAX, A SLIGHT UNFAVORABLE RESULT, IF WE WERE TO PROJECT THAT OUT TO A FULL YEAR IN THE NEIGHBORHOOD OF 24,000 UNFAVORABLE VERSUS LAST YEAR, WE ARE DOING BETTER IN INTEREST INCOME AND PROJECTING THE INTEREST INCOME TO THE FULL YEAR. IT'S A WASH. I EXPECT THAT WE WILL BE FAVORABLE IN INTEREST BY ABOUT THE SAME AMOUNT, 24,000. SO BETWEEN THOSE TWO ITEMS, I THINK ON THE REVENUE SIDE, WE'RE DOING WE'RE DOING OKAY. AND WE STILL HAVE SOME OPPORTUNITIES AND EVENTS REVENUE FOR INSTANCE. SO ON THE REVENUE SIDE, I THINK IT'S TRENDING POSITIVE OVERALL. BUT MORE IMPORTANTLY, I THINK THAT WE ARE QUITE FAVORABLE ON THE EXPENDITURE SIDE, PARTICULARLY IN YOU. IF YOU HAVE A COPY OF THE DOCUMENT PRESENTED TO YOU, YOU'LL SEE THAT LOOKING AHEAD SLIGHTLY, INVOICES THAT HAVE BEEN RECEIVED BUT NOT REFLECTED YET THERE WILL BE REFLECTED IN SEPTEMBER. WE WILL BE FAVORABLE, PARTICULARLY IN BUILDING MAINTENANCE AND CAPITAL DISBURSEMENTS. ON ON THE BUILDING MAINTENANCE, WE HAD BUDGETED 50,000 OF EXPENSES. WE EXPECT THAT IT WILL BE 43,000, BUT ON THE CAPITAL DISBURSEMENTS, THE BUDGET HAD BEEN ADJUSTED FROM 500,000 TO[00:05:07]
700,000. AND WHAT WE ARE EXPECTING FULL YEAR IS 524,000. AND THE PARTICULAR FAVORABILITY IN THAT LINE ITEM COMES DOWN TO THE BROCKINGTON SIGN WORK, WHICH WAS EXPECTED TO BE 200,000. AND IT'S LOOKING LIKE 32,000. SO IT'S QUITE FAVORABLE IN THAT PARTICULAR EXPENSE ITEM. AND SO OVERALL, ON THE EXPENSE SIDE, AS I MENTIONED, WE HAD A BUDGET OF 1.6. RIGHT NOW WE'RE AT WE'RE AT 484 PLUS EXPECTING BY THE END OF THE YEAR ANOTHER 500,000. SO WE'RE QUITE FAVORABLE ON ON THE EXPENSE SIDE. AND I THINK THAT WE ARE OVERALL SLIGHTLY FAVORABLE ON THE REVENUE SIDE.DO YOU HAVE ANY QUESTIONS FOR ME SO FAR? THAT'S THE INCOME STATEMENT. THE REVENUE AND EXPENSES I DON'T HAVE ANY QUESTIONS, BUT I STILL THINK WE DO NEED TO BE CONCERNED A LITTLE BIT ABOUT THE HAMBURGER OR AS I SAY, THE RESTAURANT TAX SINCE WE ARE DOWN. BUT I AM VERY THANKFUL THAT WE ARE VERY USING OUR MONEY WISELY ON OUR DISBURSEMENTS. AND THAT'S THAT'S GREAT NEWS. AND.
JUST, JUST VERY THANKFUL THAT OUR THAT OUR DISBURSEMENTS ARE GOOD. BUT I DO STILL THINK THAT, YOU KNOW, WE HAVE ONE RESTAURANT THAT'S BEEN SHUTTERED SO FAR BASICALLY ALL YEAR. WE'VE GOT ANOTHER RESTAURANT THAT'S SHUTTERED. AND SO JUST, YOU KNOW, DON'T HAVE ANY NEW RESTAURANTS. WE HAVE ONE COMING IN, BUT NO OTHERS ON THE HORIZON. BUT, YOU KNOW, WE'VE GOT ONE BASICALLY ON HORIZON TWO. OH, WELL, WE'VE GOT TWO ON THE HORIZON. RIGHT. BUT SHOULD BE OPEN BY THE END OF THE YEAR HOPEFULLY. OKAY. GOOD NEWS. SO YEAH. AND ON THAT PARTICULAR LINE ITEM WE ALSO HAVE FAVORABILITY ON THE INTEREST SIDE. SO THOSE TWO AT LEAST FOR NOW WILL WASH. AND HOPEFULLY WE'LL GET GOOD NEWS BY THE END OF THE YEAR. MAYOR DOES ON THE QUESTION ON THAT DOES ALL THESE DO THEY HAVE A DELI IN THERE. DO YOU KNOW I DON'T KNOW OKAY. I'M SORRY I DON'T KNOW BECAUSE THAT WOULD BE A POTENTIAL POTENTIAL INCOME IF THAT IF THEY HAD A. WE ARE THOUGH I AGREE THAT THAT WOULD BE I DON'T KNOW FOR SURE. I'M NOT FAMILIAR ENOUGH WITH THE ALDI'S STORE. I DON'T THINK THAT THEY DO OFFHAND. I KNOW THAT THEY HAVE GOOD PRODUCE AND DIFFERENT THINGS LIKE THAT, BUT I DON'T THINK THAT THEY HAVE A DELI. WE DO HAVE. WE ARE EXPECTING FOR GRANDPA'S AND THEN THE NEW RESTAURANT GOING INTO ON THE BORDER TO BE OPERATIONAL BY THE END OF THE YEAR, I EXPECT THAT GRANDPA'S IS GOING. THEY ALREADY HAVE A LARGE FOLLOWING AND SO WE ARE EXPECTING THAT THAT'S GOING TO TAKE OFF AND BE REALLY STRONG VERSUS SOME OF THE RESTAURANTS THAT THAT DID SHUTTER DIDN'T HAVE AS STRONG OF A NATURAL FALLING, HADN'T BEEN AROUND FOR DECADES. SO. IT SAYS THAT THEY HAVE SOME READY TO EAT ITEMS, BUT I DON'T KNOW IF THAT COUNTS OR NOT. IT SAYS THAT THEY HAVE, YOU KNOW, GARDEN SALAD, CAESAR SALADS, ASIAN SALAD, CHOPPED SALAD, SOME SANDWICHES, THINGS LIKE THAT. BUT THEY COULD BE PREPACKAGED.
SO I DON'T WANT US TO GET OUR HOPES UP ON THAT. NO. OKAY. THANK YOU. IF YOU'RE SATISFIED WITH HIS REPORT, I'VE GOT THE REPORT ABOUT THE DELINQUENT BUSINESSES I WANT TO GIVE YOU.
OKAY. ANY OTHER QUESTIONS FOR ALEX? THE ONE THING I WOULD ASK ALEX IS IN THE COMING MONTHS, IF YOU WOULD START SECURING RATE QUOTES FROM THE LOCAL BANKS FOR THE RENEWAL OF THE CD IN NOVEMBER, WE'RE GOING TO WE'VE GOT KIND OF A MIXED BAG OF MEETINGS. OUR NEXT MEETING WILL BE IN OCTOBER, BUT IN THE NOVEMBER MEETING, IF YOU WOULD PLEASE HAVE SOME SOME OPTIONS FOR THE LOCAL BANKS THAT WE CAN BE READY TO RENEW THAT CD MONTH END. ABSOLUTELY, YES. WE'LL DO.
WE'LL. OKAY. THANK YOU, THANK YOU. PLEASURE TO MEET YOU. LET ME BACK UP. WITH RESPECT TO OUR
[00:10:09]
LAST MEETING, WE HAD A DELINQUENCY THAT WE WERE MIGHT HAVE FINDING WAS THE PROPER AMOUNT OF DELINQUENCY OR THE LEVY, IF YOU WILL. AND THAT LETTER DID GO OUT AND WE THAT THAT FINAL ASSESSMENT. I'M SORRY I COULDN'T FIND THE WORDS THAT DID GO OUT THIS MONTH. WE HAVE THREE THAT ARE THREE MONTHS OR PLUS THAT I WOULD REQUEST THE COMMISSION'S AUTHORITY TO ISSUE OR TO DRAFT AN ISSUE. DELINQUENCY AND REVOCATION LETTERS FOR THE CHAIRMAN'S SIGNATURE. I MAKE A MOTION SECOND. CALL THE ROLL. JEFF. YES. YES. MARINA. YES. JOSH.YES. THANK YOU. STEVE. I DO HAVE ONE QUESTION ON THE ONE. THAT'S THE THIRD ITEM, THE THIRD RESTAURANT ON THE THIRD ENTITY ON THERE. IS IT THE LOCATION THAT'S IN, LET'S SAY IT'S CLOSER TO HERE OR THE ONE THAT'S IN NORTH SHERWOOD? DO YOU KNOW WHICH ONE ARE YOU TALKING ABOUT? THE THIRD ITEM. THERE'S ONE ON 107, RIGHT? THEY'RE BOTH ON 107 ONE UP THERE, RIGHT BY LEE.
OKAY. AND ONE IN NORTH SHERWOOD. THIS IS THE ONE. OKAY. THANK YOU. THAT'S WHAT I WAS THINKING.
OH, IT'S TOO LATE FOR SURE. LIKE THAT 057. THAT'S NOT ME. WHAT? WAIT. I THINK THAT DEBBIE, ARE YOU GOING TO INTRODUCE YOUR NEW PERSON? YOUR NEW REPLACEMENT? AMBER SHOULD BE COMING OVER WITH THE BUDGET. WITH THE BUDGET? SO PLEASURE TO MEET YOU. ALL RIGHT, WE'LL MOVE ON TO THE EVENTS
[4. Events Report]
REPORT. HELLO. SO SINCE OUR LAST MEETING, WE'VE HAD A COUPLE OF CONCERTS, OUR FIREWORKS AND FOOD TRUCKS, BOTH OF OUR CONCERTS. WE SPENT ZERO AMP DOLLARS. WE GOT SPONSORSHIPS FROM BUSINESSES. SO THOSE WERE SOLELY REVENUE GENERATORS DUE TO OUR FOOD TRUCKS BEING OUT THERE AND DOING REALLY WELL. AND SO THE GOAL GOING FORWARD IS TO GET THE ENTIRE CONCERT SERIES SPONSORED.SO THAT SERIES WILL BE COMPLETELY, SOLELY A REVENUE GENERATOR DUE TO THE FACT THAT THEY EACH PAY A $50 VENDOR FEE PER CONCERT AND THEY PAY THEIR AMP HAMBURGER TAX. SO THAT'S EXCITING. SO WE'RE HALFWAY THERE THIS YEAR AND WE ARE GOING TO JUST KEEP KEEP DOING BETTER AND BETTER. OUR FIREWORKS AND FOOD TRUCKS. THE ATTENDANCE INCREASED 24.2% ON THE GOLF COURSE ALONE.
SAME THING THERE. WE THANK YOU GUYS FOR THE 20 $20,000 FOR THE FIREWORKS. WE SAW ALL KINDS OF STUFF ALL OVER SOCIAL MEDIA ABOUT PEOPLE RAVING ABOUT HOW IT WAS THE BEST ONE THAT THEY HAD SEEN. SO THAT WAS AWESOME. AND EVERYTHING ELSE WAS SPONSORED BY COMPANIES OR BY PARKS AND REC.
SO AGAIN, WE HAD 20 FOOD TRUCKS OUT THERE. THEY ALL DID REALLY WELL AND WE JUST EXPECT TO KEEP GROWING AND GROWING. SO OUR UPCOMING EVENTS. OH, AND THE STAR IS ON THERE. BUT I NEED TO SAY IT OUT LOUD. CLIFF AND SUSAN WAS OUR LARGEST CONCERT TO DATE WITH 952 CELL PHONES. SO, YOU KNOW, KIDS AND STUFF OBVIOUSLY PROBABLY AREN'T IN THAT. BUT IT WAS GREAT. AND WE HAVE SEEN AN UP AND UPWARD TREND IN ATTENDANCE THROUGHOUT THE SERIES. SO WE'RE THINKING THE MORE PEOPLE THAT COME, THE MORE BUSINESSES WILL WANT TO GET INVOLVED. SO THE WORD OF MOUTH IS GETTING OUT. IT'S STARTING TO GARNER MORE AND MORE TRACTION. ABSOLUTELY, YES. OUR COMMUNICATIONS TEAM HAS DONE A GREAT JOB OF PUSHING IT ONLINE THROUGH NEWS OUTLETS, THE NEWS LETTERS. SO WE ARE EXCITED ABOUT THE GROWTH, OUR UPCOMING EVENTS. WE HAVE ANOTHER CONCERT ON SEPTEMBER 18TH. IT IS A MIDNIGHT SOUTH. WE HAVE NIGHT TO NIGHT TO UNITE ON OCTOBER 16TH. THAT'S BY OUR COPS DIVISION. WE HAVE NIGHT OF REMEMBRANCE ON NOVEMBER 16TH AND THEN WINTERFEST WILL BE ON DECEMBER 6TH. SO THE CONCERT OR I'M SORRY, THE PARADE WILL START AT 11 A.M. AND THEN WE'LL GO RIGHT INTO THE FESTIVITIES. SO WE HAVE A POLAR EXPRESS TRAIN THAT WILL BE HERE FOR THE KIDS.
[00:15:03]
WE'VE GOT THE CAROUSEL, BUT FIND OUT AGAIN. WE'RE JUST GOING TO KEEP GETTING BIGGER AND BIGGER.WE'VE ALREADY HAD A BUNCH OF PARADE AND VENDOR REGISTRANTS. THE, THE AND OKAY, I'M JUMPING ALL OVER THE PLACE BECAUSE I'M JUST EXCITED ABOUT IT. BUT THE WINTERFEST CHRISTMAS PARADE, THE THEME IS CHRISTMAS, CHRISTMAS AROUND THE WORLD. SO WE'RE EXCITED TO SEE ALL THE DIFFERENT CULTURES REPRESENTED HERE IN SHERWOOD. AND THIS WILL BE THE FIRST YEAR THAT WE HAVE A DRONE SHOW AT THE END OF THE WINTERFEST. SO I KNOW LAST YEAR THERE WAS A LOT OF VEHICLES IN THE PARADE VERSUS FLOATS, BUT THIS YEAR WE'RE HIGHLY ENCOURAGING FLOATS TO KEEP THINGS FUN. SO. THAT'S GREAT. AWESOME. THANK YOU. ANY QUESTIONS FROM THE COMMISSIONERS? THANK YOU. THANK YOU FOR THE REPORT. THANKS GUYS. OKAY. COMMS ADVERTISING I JUST
[5. Communications Report]
HAVE TO SAY THAT CHLOE IS DOING A WONDERFUL JOB AND HAS MADE THINGS REALLY GREAT FOR THE COMMUNICATIONS DEPARTMENT. SHE'S A WONDERFUL ASSET AND AS YOU CAN TELL BY THE NUMBERS, SHE IS REALLY HUSTLING. ALONG WITH KATIE GRAHAM OUT AT SHERWOOD FOREST. SO I HAVE A BRIEF ADVERTISING REPORT IN YOUR PACKET. IT LOOKS LIKE THIS. MOSTLY WE'VE BEEN DOING A LOT OF OUR SOCIAL MEDIA ADVERTISING. THESE ARE EFFORTS THAT ARE INEXPENSIVE AND QUANTIFIABLE, AND WE THINK THAT THERE'S A LOT OF BENEFIT TO THEM. WE HAVE RECENTLY REACHED OVER 10,000 FOLLOWERS ON OUR FACEBOOK PAGE, WHICH IS A BIG A BIG HURRAH, CONSIDERING THAT WE WERE HACKED AND WE STARTED BACK AT ZERO. SO. OH, WOW. YES. SO THESE ADVERTISEMENTS, AS I'VE MENTIONED BEFORE, ARE TWOFOLD. THEY PROMOTE OUR EVENTS, BUT THEN THEY ALSO ENCOURAGE PEOPLE TO FOLLOW OUR PAGE FOR THE MOST ACCURATE AND UP TO DATE INFORMATION FROM THE CITY. AND SO WE'RE DRAWING IN THESE FOLLOWERS THAT ARE FOLLOWING OUR PAGE. AND THEY'RE THEY'RE GETTING THE INFORMATION STRAIGHT FROM US. AS YOU CAN SEE, WE DO A LOT TO TRY TO PROMOTE THINGS FREELY, PUTTING THEM IN OUR NEWSLETTER AND THE CITY WEBSITE AND OUR FACEBOOK PAGE. WE HAVE EIGHT DIGITAL BILLBOARDS THAT WE SECURE FOR FREE. IT IS BASED ON SPACE AVAILABILITY. AND SO SOMETIMES, YOU KNOW, WE MAY NOT BE IN THE ROTATION BECAUSE THEY HAVE PAYING CUSTOMERS. AND SO THEY'LL THEY MAY BUMP US, BUT WE DO GET SOME EXPOSURE THAT WAY. ALSO, I WAS ABLE TO SECURE A RADIO SEGMENT FOR SOME OF OUR EVENTS, FIREWORKS AND FOOD TRUCKS IN PARTICULAR ARE TALK RADIO AND ALSO DID SEVERAL TV APPEARANCES FOR OUR LAST EVENT. SO SINCE OUR LAST REPORT, LAST MEETING, THESE ARE THE FUNDS THAT HAVE BEEN SPENT ON FACEBOOK ADVERTISING, AND YOU CAN SEE THE REACH AND THE IMPRESSIONS THAT HAVE BEEN MADE ON THOSE THINGS. AND THEN TURNING OVER TO THE NEXT PAGE, YOU CAN SEE WHERE WE ARE CONTINUING WITH A SIMILAR CAMPAIGN FOR THE EVENTS THAT ARE IN THE BALANCE OF THE YEAR. SO I DO HAVE SOME TELEVISION APPEARANCES SCHEDULED FOR OUR NEXT CONCERT, AND WE WILL DO THE SAME FOR WINTERFEST AND REALLY TRY TO GET THE WORD OUT ABOUT THAT. WE ARE LOOKING AT SOME VARIOUS PRINT ADVERTISING OPPORTUNITIES FOR WINTERFEST IN PARTICULAR, OR FOR JUST OUR EVENTS IN GENERAL THAT WILL SHOW JUST KIND OF OUR CALENDAR OF EVENTS FOR THE YEAR AND SHOW EVERYTHING THAT'S HAPPENING IN SHERWOOD. AND SO WE WILL REPORT BACK ON THAT AS WE LEARN MORE. I DO HAVE ONE PRINT OPPORTUNITY THAT I PLAN TO PURSUE THAT IS THE ARKANSAS LOVE WHERE YOU LIVE GUIDE. AND I'M GOING TO GIVE ONE OF THESE TO EACH SIDE JUST SO Y'ALL CAN FEEL THE WEIGHT IN THE AND THE QUALITY OF THE PUBLICATION. OUR AD IS ON PAGE 108 FROM THE LAST TIME. REMIND ME, WHO IS THIS? THAT IS THROUGH ARKANSAS BUSINESS PUBLISHING GROUP. IT IS A BIENNIAL PUBLICATION, NOT BIANNUAL, BUT BIENNIAL, MEANING EVERY TWO YEARS. AND SO THAT IS ONE REASON WHY I THINK THAT IT'S AN IMPORTANT PUBLICATION TO BE IN.AND AS YOU FLIP THROUGH, YOU WILL SEE THAT BASICALLY EVERY CITY IN ARKANSAS IS IN IT. AND SO IF WE WEREN'T, I THINK IT MIGHT NOT BE A GOOD THING. AND SO THEY DO OFFER SEVERAL OPPORTUNITIES. ON IF YOU KEEP FLIPPING THROUGH THE PACKET THERE THAT ARE DIFFERENT,
[00:20:02]
VARIOUS SPREADS AND SIZES. IN EVALUATING THIS, I DO BELIEVE THAT THE BEST OPTION FOR US IS THE SAME THAT WE DID LAST TIME, WHICH IS THE ONE PAGE WHICH WE IS ON PAGE 108, BUT ALSO IN THE PACKET THERE ON THE LAST PAGE. AND MY REASON FOR THAT IS THAT YOU ONLY GET 20 MORE WORDS IN THE DEMOGRAPHIC INFORMATION AND IN THE NARRATIVE THERE, AND YOU GET ONE, YOU GET ANOTHER PAGE, BUT IT'S JUST ONE PICTURE. SO IF YOU GO UP TO THAT 8500. YES, SIR. THAT NEXT. OKAY. YES, SIR.YOU'RE COMPARING IT TO. YES, SIR. AND SO TO ME IT FEELS LIKE THAT'S A LOT FOR $4,000. AND I THINK THAT IT'S VERY IMPORTANT FOR US TO HAVE A PRESENCE IN THE MAGAZINE. WE WILL, OF COURSE, UPDATE ALL OF THE DEMOGRAPHIC INFORMATION AND THE NARRATIVE INFORMATION AND THEN ADDITIONALLY PROVIDE FRESH PICTURES IN THAT ADVERTISEMENT. AND THE DISTRIBUTION INFORMATION ABOUT THIS PUBLICATION IS ON THE FIRST PAGE AFTER MY REPORT. AND IT IT IS WIDELY CIRCULATED THROUGHOUT THE STATE AND USED AS A RELOCATION GUIDE. AND SO I THINK THAT IT'S AN IMPORTANT PUBLICATION FOR US TO PURSUE. AND SO, ESPECIALLY SINCE IT'S ONLY EVERY TWO YEARS, DEFINITELY ONE THAT WE WANT TO KEEP ON OUR RADAR. SO THAT IS WHAT I HAVE. DOES ANYBODY HAVE ANY QUESTIONS FOR ME? ANY QUESTIONS FOR HEATHER. LOOKS GREAT. THANK YOU THANK YOU. OKAY. SO ARE YOU NEEDING A US TO MAKE A MOTION AND VOTE ON THIS TODAY, OR IS THERE MONEY IN THE BUDGET FOR THAT OR THERE'S MONEY IN THE BUDGET OKAY. AND WE DON'T NEED ANYTHING, I GUESS. NO, MA'AM.
[6. Project Updates]
THANK YOU. NUMBER SIX PROJECT UPDATES. MR. SEAN IN THE HOT SEAT. Y'ALL SAVED THE BEST FOR LAST. WHAT ARE YOU TALKING ABOUT? SAVE THE BEST FOR LAST. YEAH. TRAILER LIGHTS ROAD IS GOING TO. IT HAS BEEN COMPLETED. I DON'T KNOW IF Y'ALL BEEN UP THERE, BUT IT'S DONE ALL TO MAKE THAT A WHOLE LOT SMOOTHER RIDE THIS YEAR FOR THE, YOU KNOW, THE VISITORS COMING IN, COMING THROUGH. AND WE DID MANAGE TO COME UNDER BUDGET ON THAT BY, YOU KNOW, $7,124. SO I THOUGHT THAT WORKED OUT VERY WELL. THE SIGN AT THE SUBSTATION IN GRAVEL RIDGE IS COMPLETED. I JUST TALKED TO HEATHER. THEY'VE GOT ALL THE THEIR THE PROGRAMMERS. THEY'VE GOT IT ALL WORKING. SO SHE SAID THEY'RE GOOD. SO THAT'S COMPLETED AS WELL. COOL. BROCKINGTON SIGNAGE I KNOW THEY TALKED BRIEFLY ABOUT THAT. IT WENT FROM THE 200,000 TO RIGHT AT 32. BIG SIGNIFICANT SAVINGS.LAKE CHERRYWOOD PROJECT. WE ARE HOPING I DON'T KNOW IF Y'ALL BEEN DOWN THERE. IF YOU HAVEN'T YOU NEED TO GO SEE IT. THAT IS VERY IMPRESSIVE. THEY ARE VERY CLOSE TO BEING DONE WITH ALL OF THE BUILDING OF THE STRUCTURE ITSELF. THEN WILL COME THE UNDERLAYMENT WHICH WILL BE GRAVEL, AND THEN IT'LL GET TURF ON TOP. THERE'S A LITTLE BIT OF RUBBER THAT GOES IN. SO WE'RE HOPING FOR THE END OF AUGUST TO HAVE THAT DONE COMPLETED AND READY TO OPEN. THERE IS ANOTHER ADDITION WE DID DOWN THERE THAT WE LEARNED FROM OVER HERE. WE ADDED MORE PARKING. THERE WASN'T ENOUGH PARKING DOWN THERE THIS TIME OF YEAR HERE, WHEN THE POOL IS OPEN AND THE PLAYGROUNDS IN FULL FUNCTION, THERE'S NOT A WHOLE LOT OF PARKING. SO WE WENT FROM, I WANT TO SAY LIKE 15 SPOTS TO 37. SO, YOU KNOW, IT'S GOING TO BE BIG WITH THE BASKETBALL COURT AND THE BATHROOM. IT'S GOING TO BE A BIG DRAW DOWN THERE. AND IT ALREADY IS. WHICH LEADS ME TO NUMBER
[7. Request for funding for lighting at Lake Cherrywood]
SEVEN. SO WHAT WE HAVE DONE WITH THE 24 HOUR PARK OVER HERE, WE LIT IT UP. IT STAYS LIT UP OBVIOUSLY ALL NIGHT LONG SO PEOPLE CAN ENJOY IT. AND IN THAT I HAVE SEEN PEOPLE OUT THERE ALL HOURS OF THE NIGHT. I CAME THROUGH THE OTHER NIGHT TO CHECK ON LIGHTS HERE AND THERE WAS, THERE WAS KIDS OUT THERE PLAYING 10:00 AT NIGHT. SO TO DO THE POLES AROUND THE POLES AND THE LIGHTING AROUND THE ENTIRE CIRCLE, LET'S CALL IT A CIRCLE. IT'S PRETTY MUCH CIRCLE OF THE PLAYGROUND. THERE'S GOING TO BE SEVEN POLES. AND IN DOING THAT AND ADDING THE EXTRA PARKING, WE'RE ALSO ADDING TWO LIGHTS TO COVER THAT AND TWO TO COVER WHERE THE HANDICAPPED PARKING IS. SO THE TOTAL AND WHAT WE'RE WE'RE ASKING FOR, WHAT I'M ASKING FOR TODAY IS $16,500 TO COVER ALL THE LIGHTING, ALL THE ELECTRICAL INSTALL. WE'RE DIGGING ALL THE TRENCHES, BUILDING ALL THE BASES FOR THE LIGHTS. WE'RE DOING THAT IN-HOUSE. AND BY MY MATH, WE SAVED A LITTLE HERE. WE PUT A LITTLE MORE HERE. WE COME OUT. BUT THAT'S UP TO Y'ALL. SO I[00:25:03]
WOULD LIKE TO ASK FOR CONSIDERATION FOR THE 16,500 TO FUND ALL THE LIGHTING. Y'ALL KNOW AS WELL AS I DO. WHEN TIME CHANGES, IT'S GOING TO BE DARK AT 5:00 OR 530. AND WE'VE GOT THIS GREAT PLAYGROUND THAT WE PLAY ON. YEAH, THAT WOULD BE ON A TIMER, JUST LIKE EVERY OTHER PARK EXCEPT THIS ONE. SO AT 10:00 LIGHTS WILL GO OFF. AND THAT'S WHERE THE OTHER LIGHTS WERE ADDING COME IN. THEY'LL LIGHT UP THE PARKING LOT SO PEOPLE CAN SAY FORGET TO THEIR CARS AND GET OUT. SO WE'VE GOT A SECURITY I MEAN, FOR SAFETY REASONS. WE ALSO NEED THIS ADDITIONAL LIGHTING BECAUSE WE EXPANDED THE PARKING. YES. BECAUSE WE LEARNED WE'VE GOT TO HAVE LIKE THE SEVEN OR SPECIFICALLY FOR THE PLAYGROUND. THEY'RE GOING TO GO ALL THE WAY AROUND THE CIRCLE, SHINE IN TO LIGHT THAT WHOLE PLAYGROUND UP, OKAY. BECAUSE IN ESSENCE, IT'S LIKE A 100 FOOT DIAMETER CIRCLE. YEAH. SO IT'S A BIG AREA THAT'LL GET VERY DARK, YOU KNOW, WHEN THE SUN STARTS GOING DOWN. OKAY. AND LIKE I SAID, THAT'S AN IMPRESSIVE, IMPRESSIVE PLAYGROUND. AND YOU KNOW, IF IT GETS DARK AT 5:00, 530, YOU KNOW, WE'RE GOING TO MISS OUT ON A LOT OF KIDS GETTING TO PLAY. SO YOU'VE COME UNDER BUDGET 7100 ON ONE ON YOUR TRAIL OF LOTS ROAD. YES, MA'AM. CAN COME UNDER BUDGET ON SEVERAL OTHER THINGS. SO I REALLY DON'T KNOW WHY YOU'RE ASKING US FOR THIS. I MEAN, WELL, WE CAN'T JUST. WELL, I THINK WE'RE. YOU COULD REALLOCATE YOUR FUNDS. YES. SO HOWEVER, THAT NEEDS TO WORK ON Y'ALL'S PART, I THINK, BECAUSE IT'S I MEAN, BASICALLY YOU HAVE THE MONEY. YEAH. YOU DON'T I MEAN, WE'RE JUST WE JUST HAVE TO CHANGE IT FROM ONE LINE ITEM TO ANOTHER LINE ITEM. YEAH. WE DIDN'T WANT TO DO THAT WITHOUT Y'ALL'S PERMISSION. BUT YOU DO HAVE THE MONEY. WE'RE NOT ASKING. YOU'RE NOT ASKING FOR ANY ADDITIONAL FUNDS. OKAY, LET ME REWORD THAT. CAN WE MOVE MONEY FROM HERE TO HERE? SO THAT'S WHAT YOU'RE ASKING US TO DO? YES, PLEASE. I'LL MAKE A MOTION THAT YOU MOVE MONEY FROM ONE LINE ITEM. FROM ANOTHER LINE ITEM. YOU'RE NOT ASKING FOR ANY ADDITIONAL MONEY IN THAT REQUEST. A SECOND. OKAY, CALL THE VOTE D. JEFF. YES. KIM. YES. MARINA. YES. JOSH. YES. ALL RIGHT. GOOD DEAL. ANY QUESTIONS? NO. YOU'RE DOING A GREAT JOB. THANK YOU, THANK YOU. WE'RE[8. Announcements]
EXCITED ABOUT IT. OKAY. NUMBER EIGHT ANNOUNCEMENTS. WELL, I THINK I KNOW WE GOT SOME NEW BUSINESS IN OLD BUSINESS. YEAH. SO. YEAH. DOES ANYBODY HAVE ANY ANNOUNCEMENTS THAT WASN'T ON THE AGENDA ANY LAST MINUTE ITEMS? YES. RONNIE WOULD BE HER. SHE'S OLD BUSINESS. OKAY. BECAUSE IT'S A WELL, YOU'RE NOT OLD, BUT SHE'S GOT OLD BUSINESS UNDER THE CHAMBER. OKAY. RONNIE, WOULD YOU LIKE TO COME UP? I THINK HER AND STEVE. ARE YOU COMING WITH HER OR JUST HER? I'M GOING TO LET HER. WELL, LET ME RUN IT. HEY, EVERYBODY. THANK YOU FOR HEARING ME OUT TODAY. SO, YOU KNOW, OUR GOLF TOURNAMENT IS COMING UP. IT'S ON THE SEVENTH AND THE 17TH OF OCTOBER. AND YOU GUYS DID PUT AWAY $3,000 FOR US TO GET OUR GOLFER GIFT. AND I WAS JUST HOPING YOU GUYS WERE STILL AVAILABLE TO SPONSOR THAT FOR US. I DON'T HAVE ANYTHING YET BECAUSE WE KIND OF RAN LATE ON IDEAS ON WHAT TO GET. SO WE'RE TRYING TO GO THROUGH EVERYTHING THAT WE'VE ALREADY GIVEN THE GOLFERS AND TRY TO DO SOMETHING DIFFERENT, BUT STAY IN THAT BUDGET. YEAH. SO WHAT WE DID, I DON'T KNOW IF YOU REMEMBER, BUT AT THE END OF LAST YEAR WHEN WE DID OUR BUDGET AS WE ALLOCATED X NUMBER OF DOLLARS JUST FOR THE CHAMBER AND FOR THAT AMOUNT SHOULD BE WITHIN THE BUDGET, RIGHT? IT SHOULD BE WITHIN THE BUDGET. I FORGOT WHAT IT WAS, BUT SHE WENT BACK AND WATCHED THE TAPE. IT WAS IN THE SEPTEMBER MINUTES. SO IT'S IN THE SEPTEMBER MINUTES. BUT WE ALLOCATED X NUMBER OF DOLLARS FOR THE CHAMBER GUIDE AND AN X NUMBER OF DOLLARS FOR THE GOLF TOURNAMENT. YEAH. AND WE GAVE UNDER BUDGET ON THE CHAMBER GUIDE. SO WE DID. SO WE'LL HAVE TO GO BACK AND LOOK AT THE SEPTEMBER MINUTES AND SEE WHAT THAT NUMBER WAS. BUT I DO NOT REMEMBER. SO I THINK IT'S THE COMMISSIONERS. YOU CAN CORRECT ME HERE IF YOU, IF YOU'D LIKE TO. BUT I THINK IT'S OUR OPINION MOVING FORWARD. WE'VE DONE THE LAST SEVERAL MONTHS IS IF YOU'RE OPERATING WITHIN YOUR BUDGET THAT WE APPROVED LAST FALL, WE DON'T NECESSARILY NEED TO GO, YOU KNOW, REQUEST AFTER REQUEST AFTER REQUEST. WE'D LOVE TO KNOW WHAT'S GOING ON. IF YOU, YOU KNOW, STEP UP AND REMIND US OF, YOU KNOW, THE EXCITING THINGS THAT WE'RE SPENDING MONEY ON.BUT IF YOU'RE WITHIN BUDGET THAT WAS APPROVED BY THIS COMMISSION PREVIOUSLY, YOU'RE GOOD TO GO.
RIGHT? THANK YOU. YEAH. THANKS, RONNIE. AND THEN NEW BUSINESS. WE'VE TALKED FOR A COUPLE MONTHS
[00:30:02]
OVER THE SUMMER. THIS COMMISSION WAS SUPPOSED TO REVIEW SOME BYLAWS FROM OTHER MUNICIPALITIES. MARINA HAD SOME MEETINGS OVER THE SUMMER WITH SOME OTHER COMMISSIONS THAT SHE'S ON. AND SHE BROUGHT SOME OF THOSE TO ME. I BELIEVE THOSE WERE SHARED WITH STEVE. AND THEN THEY WERE EMAILED OUT TO YOU GUYS. SO LOOK AT THE NEW MUNICIPALITIES FOR THE BYLAWS THAT WERE SHARED FOR THEIR AP COMMISSION. I THINK IT WAS RUSSELLVILLE, PINE BLUFF, AND CABOT AND CABOT. AND THEN HE ACTUALLY HE CONTACTED EUREKA SPRINGS HIMSELF. YEAH. AND THEN APRIL, I THINK STEVE SAID, HAS SOME NORTH LITTLE ROCK. YES. OKAY. SHE THOUGHT SHE DID WHEN WE I FORGET WHICH MONTH IT WAS THAT WE DID. SHE HAD GONE TO A MEETING WITH RUSSELL BROCK.THAT'S CORRECT. HER AND I ATTENDED A MEETING WITH KAREN TREVINO. AND SO WE DO HAVE A COPY OF THOSE MINUTES. THAT WAS MY MISCOMMUNICATION. SHE WAS SUPPOSED TO BRING THEM TO THE MEETING, BUT I DIDN'T COMMUNICATE THAT CLEARLY. SO I THINK I HAVE THEM HERE IN MY FOLDER. MARINA AND I HAD A MEETING REGARDING THE BYLAWS A FEW WEEKS AGO, AND SHE SHARED WITH ME. WE HAVEN'T HAD A CHANCE TO TALK, BUT SHE SHARED WITH ME THAT FOR THE CITY COUNCIL, THEY HAVE A GROUP OF GUIDELINES, I GUESS, FOR HOW THE MEETING IS RAN AND, AND BASICALLY PROCEDURES. AND AFTER REVIEWING A LOT OF THESE BYLAWS, THEY'RE PRETTY COMPLICATED. I DON'T KNOW THAT WE THIS COMMISSION OPERATED GREAT UNDER SEVERAL YEARS UNDER MARINA, WITHOUT BYLAWS. I'M NOT SAYING THAT WE SHOULDN'T HAVE SOME, BUT I AM SHARING MY OPINION THAT I THINK THEY'RE WAY MORE COMPLICATED THAN WE NECESSARILY NEED. WHAT I USUALLY SEE IN THE PAST IS SOMEBODY RENTS AND REPEATS BYLAWS FROM SOMEBODY ELSE, AND THEY JUST KIND OF, YOU KNOW, PASS THEM OFF. BUT THROUGH SOME VETERAN ADVICE, WHETHER I DON'T KNOW IF IT WAS THE MAYOR OR MARINA OR WHO, THERE'S TIMES WHERE WE HEAR PEOPLE UP HERE REQUESTING FOR MONEY, AND WE MAY ACT ON THAT QUICKER THAN WE REALLY SHOULD. SO, ABSOLUTELY. SO I THINK THE SPIRIT OF THIS DIALOG, THAT THIS CONVERSATION THAT KEEPS GOING ON IS THAT WE WANT TO BECOME A LITTLE BIT MORE ORGANIZED AND CAUTIOUS ABOUT WHO WE'RE GIVING MONEY TO. AND SO I THINK WE END UP WITH BYLAWS MAYBE NOT AS EXTENSIVE AS THIS, BUT DEFINITELY SOME AS A FIRE DEPARTMENT WOULD SAY, LIKE SOME SOME STANDARD OPERATING GUIDELINES THAT IF YOU HAVE A MONEY REQUEST, YOU FILL OUT A FORM THAT GIVES US A CHANCE TO REVIEW IT, YOU KNOW, AND DISCUSS IT. WE WON'T VOTE. STEVE, YOU'VE MADE IT CLEAR WE WON'T VOTE OR HANDLE BUSINESS ON EMAIL, BUT WE CAN'T HAVE GENERAL DISCUSSION ABOUT IT. SO AND, AND ALL THESE BYLAWS I LOOKED AT, WHICH I THINK IS A GOOD IDEA, IS THAT WE HAVE A VICE CHAIRMAN, BECAUSE WHAT IF SOMETHING HAPPENED TO JOSH AT THE LAST MINUTE, JUST LIKE US? WE ALL SAW WE ALL I KNOW THE MAYOR AND I SAW BOTH SAW APRIL AT A DIFFERENT EVENT LAST NIGHT. AND WHEN THE LAST THING I SAW HER, SHE WAS COMING TODAY AND SHE'S NOT HERE. SO WHAT IF APRIL WAS A CHAIRMAN AND AT THE LAST MINUTE SHE DOESN'T SHOW UP? WELL, JOSH, AT THE LAST MINUTE, SOMETHING COMES UP. WE NEED A VICE CHAIRMAN WHO CAN RUN THE MEETING. SO I THINK OF VICE CHAIRMAN IS A GOOD IDEA. THERE'S SEVERAL GOOD IDEAS IN THESE BYLAWS THAT, I MEAN, THEY DON'T HAVE TO BE AS EXTENSIVE. AND A LOT OF THESE BYLAWS, IF YOU REALLY LOOK AT THEM, ARE PART OF THE STATE LAW ANYWAY. THEY'RE ACTUALLY COPYING THE STATE LAW. IT'S ALREADY IT'S ALREADY OUT THERE THAT WE ARE FOLLOWING THAT WE HAVE TO FOLLOW. YEAH. SO THEY'RE JUST THEY'RE JUST SAYING THAT. AND THEN THEY HAVE A FEW OF THEIR OWN RULES. LIKE IF YOU MISS SO MANY MEETINGS OR, YOU KNOW, SEVERAL THINGS LIKE THAT. SO WE DON'T HAVE TO MAKE THEM FIVE PAGES LONG, IT COULD BE ONE PAGE LONG OR TWO PAGES LONG. SO THAT IS I THINK I THINK WHAT WE PROBABLY NEED TO DO IS EVERYBODY SHOULD GO HOME AND LOOK AT THESE, AND WE MIGHT NEED TO HAVE A SPECIAL MEETING IN SEPTEMBER AND TRY TO YEAH, I THINK THIS COMMISSION WILL MAYBE SET UP A WORKSHOP TO SAVE YOU GUYS THE TIME FROM HEARING US, YOU KNOW, BITE IT BACK AND FORTH OF WHAT WE THINK WE NEED FOR THIS COMMISSION. WE MAY, LIKE MARINA SAID, MAYBE DO THAT IN SEPTEMBER AND CONTINUE TO WORK TOWARDS THAT. BUT THAT WAY EVERYBODY ELSE DOESN'T HAVE TO COME IF THEY DON'T WANT TO. YEAH. YOU KNOW, LIKE BLAKE AND SHAWN, THEY DON'T. THAT'S SOMETHING THAT THEY DON'T HAVE TO TAKE THEIR TIME OUT TO COME TO IF THEY DON'T WANT TO. SO OKAY. AND THEN THE OTHER ITEM ON NEW BUSINESS IS WE'VE GOT TO FIND A COMMISSIONER. YES. THANK YOU. THAT ONE. REMEMBER THAT ONE.
YES. THE VERY IMPORTANT ONE. SO DANNY RESIGNED SEVERAL MONTHS AGO. AND SO WE NEED TO FILL THAT SPOT. AND I'VE MADE ONE CONTACT. THERE'S BEEN A RECOMMENDATION. I'VE MADE ONE CONTACT THAT THAT INDIVIDUAL IS INTERESTED. AND POTENTIALLY JOINING US ON THE COMMISSION. BUT JEFF, MARINA KIM, IF YOU WOULD EMAIL ME IF YOU'VE GOT ANY OTHER, YOU KNOW, ELIGIBLE CANDIDATES FOR THIS
[00:35:05]
COMMISSION, THEY NEED TO BE OF THE INDUSTRY, EITHER HOTEL OR RESTAURANT, AND THEN I'LL REACH OUT TO THEM AND THEN WE CAN DISCUSS, YOU KNOW, WHO WE MAY WANT TO BRING ON. AND HE SENT THAT. I JUST FORWARD IT TO DIANE BECAUSE SHE WAS NOT FAMILIAR AWARE. BUT ON MAY 27TH. SO OKAY.WE THEY HAVE TO BE A MANAGER OF A SHERWOOD RESTAURANT OR HOTEL OR THE OWNER OF A SHERWOOD RESTAURANT OR HOTEL. SO IT WOULD BE WE WOULD HAVE TO APPROVE IT BY US AND IT HAS TO GO THEN TO THE CITY COUNCIL AFTER WE APPROVE IT BY US. YEP. SO AND IF YOU IF YOU NEED ME TO SHOOT YOU AN EMAIL ON OUR I'LL JUST GO AHEAD AND PUT IT IN THE MINUTES. REMIND US THAT TO REMIND US AS A COMMISSION OUR MEETING DATES ARE JANUARY. MARCH. MAY. AUGUST. OCTOBER. NOVEMBER AND DECEMBER.
SO THAT'S PERTINENT INFORMATION. WHEN YOU'RE REACHING OUT TO SOMEONE THAT MAY BE A POTENTIAL CANDIDATE, LET THEM KNOW THAT WE'RE TRYING TO REDUCE THE WORKLOAD A LITTLE BIT AND BECOME NOT QUITE AS TIME CONSUMING. SO. ANY OTHER ITEMS FOR DISCUSSION? WOULD THERE BE A MOTION TO ADJOURN? SO MOVED. SECOND, I NEED A ROLL CALL. NO. NO. JEFF, WOULD YOU, BEFORE I SHUT IT OFF? JEFF. WOULD YOU. YOU'VE GOT SOME NEW BUSINESS HOURS AS I MADE A HABIT A COUPLE MONTHS AGO. AND YOU ACTUALLY SPOKE. I INTENDED FOR APRIL TO SHARE ABOUT HER BUSINESS TODAY, BUT SHE HAD TO BE ABSENT FOR SOME REASON, SO. BUT I THINK YOU'VE GOT SOME NEW BUSINESS HOURS YOU MIGHT WANT TO MENTION OVER THERE. WE DO. WE STARTED ABOUT 6 OR 7 WEEKS AGO. WE BROUGHT BACK OUR LUNCH MENU, WE'VE REVISED IT A LITTLE, AND NOW WE'RE DOING TUESDAY THROUGH FRIDAY FROM 11 TO 130. OKAY.
REMIND THEM YOUR BUSINESS NAME AND THEN THE HOURS AGAIN. SUNNY SIDE UP CAFE. WE PRIMARILY DO BREAKFAST, BUT TUESDAY THROUGH FRIDAY WE'RE STARTING LUNCHES AND THEY'RE GOING REALLY GOOD.
THEY'RE BASICALLY SOUTHERN TYPE COOKED MEALS.
* This transcript was compiled from uncorrected Closed Captioning.