* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [1. Call Meeting to order/ roll call] [00:00:03] OKAY, I'M GONNA CALL THE MEETING TO ORDER. UH, IT'S A ADVERTISING AND PROMOTION COMMISSION MEETING DATED SEPTEMBER 17TH, 2025. UH, AND THIS IS A SPECIAL CALLED MEETING IF YOU WOULD CALL THE ROLL. D JEFF HERE. MARINA HERE. KIM. HERE. APRIL. HERE. JOSH HERE. [2. Approval of August 6, 2025, minutes Approval of March 5, 2025, minutes] AND THE FIRST ORDER OF BUSINESS IS THE MINUTES FROM THE AUGUST 6TH MEETING. IF YOU WOULD REVIEW THOSE AND THEN I'LL ACCEPT A MOTION I TO APPROVE THOSE ONCE YOU'VE HAD A SECOND TO REVIEW. AND THAT IS JUST FOR THE AUGUST MINUTES. MOTION TO APPROVE. DO I HAVE A SECOND? SECOND. JEFF'S SECOND. OKAY. WOULD YOU CALL THE VOTE DEAN? JEFF? YES. MARINA? YES. KIM? YES. APRIL. OBSCENE. JOSH? YES. [3. Proposed funding for the Lake Cherrywood Spillway repair in the amount of 100,646.50] AND WE'LL MOVE ON TO, UH, THE MAIN PURPOSE OF THE SPECIAL MEETING. SEAN, IF YOU WOULD COME UP, MAN, DON'T I FEEL SPECIAL? . OKAY. UM, AS Y'ALL ALL KNOW, WE'RE MAKING HUGE IMPROVEMENT TO CHERRYWOOD. YOU KNOW, WE DID THE BASKETBALL COURT, UH, I DON'T KNOW IF Y'ALL HAVE SEEN THE PLAYGROUND. THE GRAND OPENING IS FRIDAY AT THREE. UM, TURF STEM MAN. IT LOOKS, LOOKS, LOOKS AWESOME. UM, WHAT BRINGS HERE TODAY THOUGH IS THE SPILLWAY FOR THE, THE LAKE. SO JUST KIND OF A BRIEF HISTORY OVER THAT. SO THE GAME AND FISH WOULD STOCK IT AND IT WAS THE ONLY PUBLICLY OWNED STOCK LAKE THAT THEY, YOU KNOW, WOULD STOCK. WELL, THE SPILLWAY BECAME AN ISSUE 'CAUSE IT DOESN'T HOLD WATER. I DON'T KNOW IF ANY OF Y'ALL SEEN IT. IT'S BUSTED CRACK, WASHED OUT UNDER, IT FELL IN. SO ANY WATER THAT COMES IN GOES RIGHT OUT. AND THAT IS CAUSING, WHEN WE HAVE THESE DRY SPELLS THAT'S CAUSING THE WATER TO FALL EVEN FARTHER. SO WITH THAT BEING BROKE, IT'S A FOOT TO A FOOT AND A HALF LOWER THAN WHERE IT SHOULD BE. WHICH IS INTERESTING 'CAUSE I TALKED TO A GUY TODAY THAT WANTED TO KNOW IF WE WERE GONNA DO ANYTHING ABOUT THE GRASS AND STUFF GROWING IN IT, WHICH THE WATER LEVEL COMING UP ACTUALLY HELPS BECAUSE THAT GRASS ONLY GROWS IN LIKE TWO FEET OF WATER OR LESS. AND HE LOVES WHAT WE'RE DOING DOWN THERE. AND I TOLD HIM, YOU KNOW, NOW THAT WE OWN THE LAKE, THAT'S SOMETHING WE LOOK FORWARD TO IS TO CLEANING UP AND GETTING THE WATER LEVELS UP. AND, YOU KNOW, HE WAS JUST THRILLED ABOUT IT. HE'S BEEN HERE FIVE YEARS FISHING DOWN THERE ALL THE TIME. I THOUGHT, WHAT A COINCIDENCE HE CALLED TODAY. BUT ANYWAY, JUST TO KIND OF THROW THAT IN THERE. SO NOW THAT WE OWN THE LAKE, WE NEED TO GET THIS SPILLWAY TAKEN CARE OF. WE NEED, IT NEEDS TO BE TORN OUT. LIKE I SAID, IT IS WASHED OUT UNDERNEATH THERE. THERE'S NO REPAIR IN IT. UM, PREVIOUSLY THERE WAS SOME DIRT PUT IN THE HOLES WHERE IT WAS WASHING OUT, NOT BY THE CITY. UM, GAME AND FISH STOCKED IT A COUPLE TIMES AND THEN IT WASHED OUT. AND THEN I HAD TO CALL 'EM UP AND SAY, HEY LOOK, IT'S NOT HOLDING WATER. SO THEY, THEY STOPPED PUTTING FISH IN IT. SO THE PURPOSE OF GETTING THIS REDONE ONE, IT'S GONNA BRING THE WATER LEVELS BACK UP TO WHERE IT'LL BE, NEEDS TO BE HELP WITH THE, THE LAKE QUALITY. BECAUSE IF YOU GO DOWN THERE NOW, THERE'S GRASS GROWING AND YOU KNOW, JUST THE SHALLOW WATER GRASS. AND THEN, LIKE I SAID, IT'LL BRING UP THAT FOOT AND A HALF, YOU KNOW, FOOT TO FOOT AND A HALF. BUT IT'LL ALSO ALLOW FOR THE GAME OF FISH TO COME BACK, START STOCKING IT. UM, AND SINCE WE'VE MADE THAT SUCH AN ATTRACTIVE ENVIRONMENT DOWN THERE, LIKE THE GENTLEMAN TODAY, YOU KNOW, HE LOVES FISHING THAT LAKE. SO JUST MY THOUGHT IS THE MORE PEOPLE WE DRAW, WE NEED TO HAVE THIS UP READY. PEOPLE CAN PUT SMALL BOATS IN THERE, CANOES, KAYAKS, YOU KNOW, NOTHING WITH MOTORS. BUT WE, WE REALLY NEED IT TO ADDRESSED AND FIXED AND FIXED PROPERLY. SO WE GOT WITH THE ENGINEER, UM, I ASSUME Y'ALL ALL SEE THE PRICE ON THE AGENDA. UM, THAT'S THE, WHAT ENGINEER DID YOU GET WITH ON THAT? IT'S, UH, DAVIDSON ENGINEERING DAVIDSON? YES. YES SIR. FAIR DAVIDSON. YES. OKAY. UM, AND THAT IS BASICALLY, THAT'S DOING IT RIGHT? UH, THAT GROUND DOWN THERE IS NOT THE BEST. WE'RE GONNA DIG IT OUT, PUT A KEYWAY IN THAT WAY WHEN WE GET THE BIG RAINS, LIKE WE TEND [00:05:01] TO HAVE A LOT OF THE WATER CAN STILL GET OUT, GET IN THE SWAMP AND GET OUT OF THERE. UM, BUT IT NEEDS TO BE DONE. UM, AND WE'D LIKE TO GO AHEAD AND GET IT DONE, YOU KNOW, GET IT OUT TO BID AND GET THIS KNOCKED OUT THIS YEAR SO WE CAN FINISH THAT PROJECT. UM, THAT'S KIND OF THE HISTORY BEHIND HOW WE GOT TO WHERE WE ARE. AND ANY QUESTIONS SO FAR? WELL, I JUST WANNA BRING UP THAT BACK IN JULY THAT THE CITY COUNCIL DID PASS A RESOLUTION THAT WE WOULD DO A MATCHING GRANT. IT WAS AN 80 20 GRANT AND THAT WAS RESOLUTION 18 DASH 2 0 2 5. THE, UH, CITY REQUESTED A A HUNDRED THOUSAND. IT WAS A THOU A HUNDRED THOUSAND 646 50 WAS THE AMOUNT OF THE GRANT. AND THE CITY COUNCIL COMMITTED 20,000 129 30. SO THE CITY COUNCIL HAS ALREADY COMMITTED 20,000 129 30. OKAY. SO IF THEY'VE ALREADY COMMITTED THAT, WHY ARE WE ASKED TO PAY THIS A HUNDRED THOUSAND? OKAY. SO YEAH, I'VE GOT THAT, THAT WITH ME HERE. SO IN THE PLAYGROUND, THE, WHAT WE LEARNED FROM THIS PLAYGROUND OVER HERE IS WE NEED MORE SWINGS. SO THE PLAYGROUND DOWN THERE, PARTS AND REC FUNDED, BESIDES WHAT Y'ALL PUT IN TO PAY FOR THAT, A $19,285 39 CENTS ER SWING. UM, BUT THAT'S NOT WHAT THE CITY COUNCIL AGREED TO. THE CITY COUNCIL AGREED TO MATCH THIS GRANT FOR THE SPILLWAY. WHAT, WHAT WAS THE SPECIFICS OF THAT MOTION THAT WAS, THAT WAS MADE, IN OTHER WORDS, THE CITY COUNCIL, IS THAT MOTION GONNA HOLD UP FOR THIS TYPE OF FUNDING? THE CITY COUNCIL COMMITTED TO FUND 20,000 129 30 FOR THE PROJECT IS MATCH. BUT THAT WAS, THAT WAS, IF WE GOT THE GRANT, WE GOT NOTHING FROM THE GRANT. ZERO. SO THAT DOESN'T, Y'ALL APPROVED THAT ONE TO APPLY FOR THE GRANT AND TWO, THAT WAS GONNA BE IF WE GOT THE GRANT. WELL THAT WAS MY, THAT WAS MY QUESTION, MARINA. IS, WAS THE LANGUAGE OF THAT MOTION GONNA KEEP THE CITY COUNCIL FROM WELL, WE WERE PRETTY MUCH, WE WERE PRETTY MUCH IN APRIL. GET ME WRONG. WERE WE PRETTY MUCH ASSURED THAT WE WERE GONNA GET THE GRANT? WAS THAT YOUR UNDERSTANDING? I'M GONNA LET APRIL TAKE UP FROM HERE. I DON'T KNOW. I MEAN THAT'S, I, MY FEELING WAS WE WERE PRETTY MUCH ASSURED WE'RE GONNA GET THE GRANT. YEAH. BUT I GUESS ARE, ARE YOU ASKING IF THE COUNCIL WAS WILLING TO SPEND THE 20,000 OUT OF THAT BUDGET, THEN A AND P SHOULD STILL ONLY BE PAYING 80,000 NOW THAT'S, THAT'S THAT FOR THE SPILL, RIGHT? BECAUSE THE COUNCIL HAD ALREADY APPROVED THE 20,000 IN, IN FACT, WHAT I WAS THINKING IS THE COUNCIL WAS THINKING THEY WERE PAYING $20,000 FOR A SPILLWAY. AND THAT IS CORRECT IF WE GOT, YOU KNOW, THE, THE GRANT. BUT WE GOT, AS I UNDERSTAND, THERE WAS LIKE 800 THE APPLICANTS FOR IT. I GET I GUESS ZERO GUESS THIS IS OUR QUESTION THOUGH. I UNDERSTAND THAT. BUT IF AT THIS POINT THOUGH, IF THE, IF THE COUNCIL STILL PAYS THE 20,000 AND THE A AND A MP AGREES TO DO WHAT WOULD'VE BEEN THE 80% THAT STILL SATISFIES FOR YOUR PURPOSES? I MEAN THAT THAT, THAT SOUNDS FINE TO ME. IS THIS OUR ONLY OTHER LAKE OPPORTUNITY FOR FISHING IS RIGHT HERE BY THE, THE FACILITIES HERE IN CENTRALLY, RIGHT? YES. AND SO WE'VE GONE FOR A FEW YEARS OR MULTIPLE YEARS WITH NOT HAVING ANY OTHER OPPORTUNITIES OTHER THAN JUST RIGHT HERE. 'CAUSE I KNOW THIS GETS STOCKED, RIGHT? WITH TROUT. YEAH. I MEAN PEOPLE TIME TO STILL FISH CHERRYWOOD, THEY'RE DOWN THERE. YOU KNOW, WE'VE BEEN DOING A LOT OF WORK DOWN THERE. THERE'S PEOPLE THERE ALL DAY LONG FISHING OFF THE PIER, FISHING. YEAH. YOU KNOW, BANK FISHING. BUT WE ONLY OWN THAT LITTLE CORNER. BUT NOW THAT WE BOUGHT THE POND OR THE LAKE, WE OWN OTHER AREAS WHERE IT BUTTS UP TO IT. I'M NOT SURE HOW MANY AND WHERE, BUT WE OWN OTHER AREAS OF LAND THAT BUTT UP TO AND THEY MAY BE VERY TINY. SO THIS, SO THIS CREATES A NEW OPPORTUNITY THEN. YES. TO ADD ADDITIONAL FISHER, I MEAN, PEOPLE TO COME AND FISH, FISH COMPARED TO WHAT, WHAT I SEE 'CAUSE IT'S KIND OF PACKED AROUND HERE, WINCE, YOU KNOW, WHEN IT STOCK IN THE WINTER OR WHAT HAVE YOU. I AGREE. WOULD PEOPLE DRIVE BY AND NOTICE THAT THEY'RE STOCK IN THE POND? THEY ARE. YEAH. RIGHT. BUT THAT, UH, LIKE I SAID, ONCE WE GET IT, UM, THIS DONE AND IT, IT HOLDS WATER, THEN GAME AND FISH. I GIVE THEM A CALL. WE SIGN WHATEVER WE SIGN WITH THEM. OKAY. PAPERWORK. AND THEN THEY GO BACK TO STOCKING IT. NO, AND I WAS DOWN THERE TODAY AND IT'S DEFINITELY NEEDS IT. UM, I'M NOT QUESTIONING THE NEED FOR IT, I'M QUESTIONING THE AMOUNT OF THE MONEY BECAUSE YEAH. AND I SAID MY OPINION, THE COUNSEL APPROVED $20,000 TO BE SPENT TOWARDS THIS PROJECT AND IF THAT'S HOW IT NEEDS TO GO, I MEAN, YEAH, I BROUGHT THAT WITH ME IN CASE THAT CAME UP BECAUSE THEY DID. BUT THAT WAS ALSO WITH THE ANTICIPATION [00:10:01] OF GETTING A GRANT, WHICH WE GOT ZERO. SO, SO DOES THE VERBIAGE FROM THE COUNCIL MATTER, WHAT I WANTED TO ASK MARINA IS, WAS THAT RESOLUTION AUTHORIZING THE APPLICATION FOR THE GRANT? IT, IT DOES, IT AUTHORIZED THE MAYOR TO APPLY FOR THE GRANT. IT'S WHAT IT AUTHORIZED. OKAY. WELL THEN I, I WOULD NOT, IN MY OPINION, THAT WOULD NOT BE A COMMITMENT BY THE COUNCIL TO SPEND ABSENT THE RECEIPT OF THE GRANT. WOULD YOU AGREE? I I MEAN I DO AGREE, BUT WE ALSO, IT SAYS THE CITY OF SHERWOOD IS COMMITTED TO FUND $20,000. IF YOU LOOK A MULTIPLE MATTERS. YES. BUT IF IS SHAWN, IS THERE SOMETHING THAT, I MEAN, I KNOW, I KNOW EVERY, EVERYBODY ALWAYS WANTS SOMETHING YESTERDAY. BUT IS THERE A REASON WHY THIS WOULD NEED TO BE APPROVED TODAY? OR COULD, COULD THIS BE MAYBE ADDED TO THE COUNCIL MEETING? SO THE MONDAY ABOUT 20,000? YES. THE THE FAR WELL, THE FARTHER WE PUSH IT OUT. WE'RE WANTING TO GET IT DONE WHILE WE STILL HAVE SOME DRY SEASON, UH, WE STILL GOTTA GO THROUGH THE BID PROCESS, UM, SELECT A CONTRACTOR AND GET IT GOING. AND IF WE GET INTO WINTER AND ALL THE RAINS AND STUFF, IT'S JUST GONNA STOP. WHAT CAN I, I AGREE. APRIL, COULD WE PUT IT ON THE AGENDA FOR, ADD IT TO THE AGENDA FOR MONDAY NIGHT AND ADD AN EMERGENCY CLAUSE AND IT WOULD, IT COULD BE DONE RIGHT AWAY THEN. OR EVEN IF THE, UH, COMMISSIONERS FEEL OKAY TO COMMIT THE 80% WHATEVER. THAT'S WHAT I WAS THINKING. APRIL 80 THOU, WHATEVER THAT EXACT DOLLAR AMOUNT IS. AND THEN IF SO Y'ALL PENDING MAKE SURE WHERE YOU'RE, HOW THIS 20 THOUSANDS SUPPOSED TO EXACTLY. IT WOULDN'T COME FROM THE A AND P BASICALLY AT THAT POINT, THE COUNCIL WOULD DECIDE IF THEY'RE GONNA SPEND THE 20%. LIKE SO THEN WE WOULD'VE TO COME BACK AND OFFER ANOTHER 20 ON TOP OF THE 80, MAKE AN APPLICATION FOR THE GRANT. AND IF I'M UNDERSTANDING YOU CORRECTLY, THE APPLICATION WAS MADE AND WAS NOT TRUTHFUL. YEAH. WE DIDN'T, WE GOT NOTHING FROM OKAY. IT'S ALWAYS MY UNDERSTANDING. I MEAN, THAT'S WHY WE HAD THAT LENGTHY DISCUSSION MAYBE TWO MONTHS AGO. BECAUSE WE DON'T AGREE TO GO AFTER THE GRANT IF WE'RE NOT PREPARED TO SPEND THE MONEY. BECAUSE IF YOU GET APPROVED FOR THE GRANT, THEY 100% EXPECT YOU TO, YOU KNOW, PUT UP YOUR 20%. AND SO THAT'S MY EXPERIENCE WITH THE COUNCIL IS IF WE AGREE TO DO THE PROPOSAL, WE'RE AGREEING THAT THE COUNCIL IS GOING TO DO THE 20% OR WHAT, WHATEVER THE MATCH IS. BUT I, I THINK WE COULD, THE, WHAT I THINK WE COULD HAVE IT, IT APPEARS THAT THE COMMISSIONS IS INTERESTED IN DOING THE PROJECT. SO I THINK SOMEONE ON, ON THIS COMMISSION COULD MAKE A MOTION THAT APPROVES THE PORTION OF THE FUNDS THAT'S NEEDED ABSENT FROM THE CITY COUNCIL. AND WITH A FUTURE DATE BEING MET ON THOSE, ON THOSE 20% FUNDS, YOU BASICALLY WE'RE, WE'RE DOING SIMILAR TO WHAT YOU WERE SAYING, MIRANDA, THE CITY COUNCIL AGREED TO OBLIGATE THIS PORTION AS A MP. WE COULD AGREE TO OB OBLIGATE WHAT APRIL WAS SAYING, THE PORTION ABSENT THAT IT WAS SO THEN WE'VE AT LEAST MET HERE TODAY AND MADE A, YOU KNOW, PASSED SOMETHING A MINIMUM. CAN I ASK A QUICK QUESTION? YEAH. MARINA, IF Y'ALL APPROVED 80, 80% TO US AS THE PARKS DEPARTMENT HAVE TO COME BACK AND ASK Y'ALL FOR THE 20,000 TO BE YEAH, I MEAN IS THAT JUST, YOU SEE WHAT I'M SAYING? SINCE IT WASN'T, IT'S, IT'S BASED ON WHETHER WE GOT THE GRANT OR NOT. IS THAT, IS THAT, DO WE NEED TO COME BACK AS THE PARK DEPARTMENT AND SAY, YOU KNOW, WE DID NOT RECEIVE THE GRANT. WE NEED 20,000 A AND PS, YOU KNOW, AGREED TO FUND THE 80% OF IT. I'M JUST ASKING PROCEDURE WISE, DO WE NEED TO COME BACK AND ASK? NO, I THINK WHAT WE'RE SAYING, I THINK WHAT APRIL AND I ARE SAYING IS THAT WE WOULD GO TO THE COUNCIL MONDAY NIGHT AND ASK THE COUNCIL IF THEY WOULD STILL BE WILLING TO PUT THE $20,000 AS THEY HAD PREVIOUSLY PUT THEIRSELVES ON THE LINE FOR, AND IT, THE A AND P WOULD PUT THE $80,000 OR, YOU KNOW, WHATEVER THAT WORKS OUT TO BE. IT'S NOT EXACTLY 80,000, IT'S NOT EXACTLY 20,000, BUT WHATEVER, WHATEVER TO TO SAVE EVERYONE TIME. WE COULD, SOMEONE COULD PROPOSE A MOTION THAT APPROVES THE TOTALITY OF THE PROJECT, ASSUMING THAT THE CITY COUNCIL APPROVES THAT 20% PORTION. IF THEY DON'T PASS IT, THEN A AND P WILL FUND THE ENTIRE PROJECT. IT WOULD, IT WOULD BE A MORE COMPLICATED MOTION. BUT WE COULD SET FORTH A MOTION THAT SAYS WE ARE INTERESTED IN THIS PROJECT, IN FUNDING THIS PROJECT FINANCIALLY WE WOULD LIKE TO APPROVE AS LITTLE AS POSSIBLE. BUT IN THE EVENT THAT THE CITY COUNCILS NOT, DOES NOT AGREE TO THAT OTHER 20,000, WE WOULD THEN IN TURN FUND THE ENTIRETY OF THE PROJECT. CAN I ASK THAT, THAT WAY IT'S COMPLETED TODAY. DO THE COMMISSIONERS FEEL COMFORTABLE? 'CAUSE THERE'S NO, THERE'S NO FINANCIALS HERE. AND I THINK OUR REVENUES ARE LESS THAN THEY [00:15:01] ARE. AND WE, WE DID GET 'EM EMAILED BY ALEX THE OTHER DAY. WE'RE REAL CLOSE TO THE BUDGET, THE BUDGETING TIME ANYWAY. SO DOES, DO WE, IF WE DO WHAT YOU'RE SAYING, I MEAN, IT'S A HUNDRED THOUSAND DOLLARS THAT WE DIDN'T BUDGET FOR AND IF OUR REVENUES ARE LESS YEAH, BUT I'M GONNA LET YOU, CAN I, UM, ALEX, WOULD YOU SPEAK TO THAT PLEASE? SURE. IN, IN FACT, I'D LIKE TO SHARE WITH THE COUNCIL SOMETHING THAT I PASS THAT AROUND. THANKS. SHOULD BE ENOUGH COPIES THERE. SO BASICALLY WHAT YOU'RE SEEING ON THE LEFT COLUMN, WHICH YOU'LL SEE IN A SECOND, IS THE ACTUALS THROUGH AUGUST. SO YEAR TO DATE. AND WHAT I HAVE DONE IN THE FIRST BLUE COLUMN THERE IS TO PROJECT WHAT WE EXPECT TO HAPPEN ON A FULL YEAR BASIS. MM-HMM . UM, AND SO THE COLUMN ON YOUR RIGHT, THE BLUE COLUMN IS THE VARIANCE THAT WE CAN EXPECT GIVEN THE PROJECTION. AND YOU CAN SEE IN YOUR EXPENSES UNDER CAPITAL DISBURSEMENTS WHERE WE HAVE, UM, EXPENSES FAR BELOW WHAT WE HAD EXPECTED ORIGINALLY WE HAD BUDGETED 700,000 IN THAT LINE ITEM. WE EXPECT THAT, UH, THAT WILL COME IN SOMEWHERE AROUND 450,000. THAT WILL LEAVE ENOUGH IN, IN THE BUDGET UNDER THAT LINE ITEM FOR THE FULL HUNDRED THOUSAND. AND YOU WOULD STILL HAVE A VARIANCE, POSITIVE VARIANCE FOR THE YEAR OF AROUND 60,000. I'M SORRY, I'M, I'M LOOKING FOR THE 700 WHERE, SO THAT WOULD BE UNDER CAPITAL DISBURSEMENT. SO SECOND TO LAST LINE, UNDER TOTAL DISBURSEMENTS, IF YOU GO UP A COUPLE OF LINES, YOU'LL SEE THAT CAPITAL, IT'S IN THE GRAIN DISBURSEMENTS. YEAH. SO WHAT IS NOT BEING DISPERSED? I MEAN, WHAT HAVE WE NOT DONE THAT WE ANTICIPATED DOING? I, WELL, WHAT HAPPENED WAS THAT THE BROCKINGTON SIGNAGE HAD BEEN BUDGETED AT 200,000 AND IT CAME IN AT 32. SO THAT GAVE US A VERY POSITIVE VARIANCE. AND THAT IS WHY THAT LINE ITEM HAS MONEY LEFT OVER. WAS THERE SOMETHING LAST MONTH THAT WE APPROVED THAT TO USE SOME OF THESE EXTRA FUNDS AND EXTRA THE LIGHTING, THE LIGHTING IN THE PARKING LOT IN C WOOD? IT WAS THE LIGHTING FOR THE PLAYGROUND. UM, AND HOW MUCH WAS THAT, SEAN? 16 FIVE. 16,500. AND WE APPROVED THAT BECAUSE YOU CAME UNDER BUDGET. I THINK THAT PASSED PRETTY EASY BECAUSE WELL, IT'S, WE'RE KIND OF IN THE SAME PREDICAMENT HERE. UM, AND I THINK, MARINA, YOU TALKED ABOUT IT. WE WERE UNDER ON THE SIGN IN GRAVEL RIDGE ON THE SIGNAGE AND UNDER ON THE ROAD NORTH SHOREWOOD. SORRY, ROAD AT THE, UH, RIGHT. THE BALL FIELD. SO, RIGHT. I JUST WANNA MAKE SURE ON THIS THAT WE'RE NOT, YOU KNOW, WE'VE ALREADY APPROVED THAT 20,000 BASICALLY AT COUNCIL LEVEL THAT WE WOULD SPEND THAT OUTTA THE COUNCIL ON THE COUNCIL LEVEL. AND I JUST WANT TO MAKE SURE WE'RE PROTECTING OUR A AND P FUNDS AND THAT WE'RE NOT ALWAYS GOING TO THE WELL, BASICALLY ON A AND P FUNDS IS WHAT I'M TRYING TO DO. UM, BUT THE OTHER THING TOO, MARINA AND ALEX, I, THIS WAS BEFORE YOUR TIME I THINK, BUT THIS 200,000 CAME AFTER WE BUDGETED FOR 2025. RIGHT. SO THAT 200 WAS ADDED. RIGHT. YOU KNOW, SO THIS IS STILL ABOVE AND BEYOND WHAT OUR BUDGETED AMOUNT WAS GOING TO BE FOR THE YEAR, JUST SO THE COMMISSIONERS REMEMBER, YOU KNOW, THE SEQUENCE OF EVENTS. YEAH, YEAH. UM, ALSO HOW MUCH IT, CAN YOU GUYS REMEMBER HOW MUCH WE BUDGETED FOR, AND I DON'T HAVE MY, UH, BUDGET WITH ME. HOW MUCH WAS ARI SPENT ON LAKE CHERRYWOOD ON THE PLAYGROUND THAT WE'VE ALREADY SPENT ON THAT? UM, I HAPPEN TO BRING THAT WITH ME. GOOD. 4 55, 450 $5,101 AND 77 CENTS. 4 55. 1 0 1, 1 0 1 AND 77 CENTS. AND IT ALL CAME OUT A AND P? YES. OKAY. PLUS 16,500. YES, MA'AM. AND THAT WAS JUST EVEN 16,500. SO YOU CAN ALREADY SEE WE SPENT QUITE A LOT OF MONEY OVER THERE. UM, SO I MEAN, IF WE CAN GET THE 20,000 OUT OF THE COUNCIL, I WOULD REALLY, YOU KNOW, WE'VE, I I FEEL LIKE WE'RE ALWAYS GOING TO THE WELL FOR A AND P IT'S ALWAYS, I'D LIKE TO SEE IF WE CAN GET THE 20,000 OUTTA THE COUNCIL. YEAH. AT, SINCE THE COUNCIL HAD ALREADY AGREED IF WE GOT, IF WE GOT THE GRANT THAT WE WOULD GIVE, YOU KNOW, GO FOR THE 20,000. WE ALREADY AGREED [00:20:01] THAT WE WOULD DO THAT. I, I AGREE WITH MARINA. I DON'T THINK THE COUNCIL SO MUCH CARED WHERE, WHERE THE 80,000 WAS COMING FROM, WHETHER IT CAME FROM A GRANT OR A AND P. YEAH. THEY WERE JUST SO, LIKE BLAKE SAID, SO IF THE COUNCIL SAYS NO, WE'RE GONNA, WELL, IF THE COUNCIL, IF THE COUNCIL SAYS NO, WE ALSO HAVE A, WE DO HAVE A SCHEDULED A AND P MEETING THE FIRST WEEK OF OCTOBER. YEAH. AND I THINK THAT WAS MY KIND OF MY QUESTION AND YOU ANSWERED THAT. BUT Y'ALL WOULD PRESENT THAT AS, HEY, THIS IS KIND OF LIKE WHAT Y'ALL TALKING ABOUT RIGHT NOW. CITY COUNCIL'S ALREADY APPROVED THIS, A P'S GONNA PICK UP THE FUNDING FROM WHERE THE, UH, THAT'S HOW WE WOULD, THAT'S HOW WE WOULD PRESENT IT. MY QUESTION WAS, DO I NEED TO PRESENT SOMETHING? IF Y'ALL DO THAT AS DURING THE A P TALK, THEN THAT'S, I'LL LET APRIL DO IT. SHE'S SO GOOD AT THIS KIND OF STUFF. , SHE'S SUCH A PROFESSIONAL. SO I MEAN, CAN THIS, THIS IS JUST ME ASKING, CAN YOU MAKE A, I DON'T KNOW IF IT'S A MOTION TO PAY AND CONTINGENT ON THE 20,000 OAK CITY. YES. ONE OF THE COMMISSIONERS HERE COULD MAKE A MOTION THAT, THAT THIS COMMISSION IS WILLING TO FUND THE ENTIRETY PROJECT ONLY IF THE CITY COUNCIL DOES NOT COME THROUGH ON THE 20,000 VARIANCE. AND NOW WE ARE COVERED FOR BOTH UP THIS MEETING AND THE UPCOMING MEETING. THAT WOULD, THAT WOULD BE THE MOST EFFICIENT TIME OF ALL, YOU KNOW, USE OF ALL OF OUR TIME, STEVE, IS THAT SINCE IT APPEARS THAT THE COMMISSION DOES BELIEVE IN THE PROJECT OVERALL, UM, I KNOW FOR ME BEING INVOLVED WITH THIS FOR A FEW YEARS WHEN I GO PLAY GOLF AT NORTH HILLS, THE ENORMOUS AMOUNT OF MONIES THAT THIS COMMISSION COMMITTED TO THAT PROJECT IS, IT JUST LOOKS BEAUTIFUL. I AGREE. MARINA, IT DOES SOMETIMES FEEL LIKE THE, LIKE THE RICH, RICH GRANDPARENT THAT'S ALWAYS GETTING ASKED FOR MONEY RIGHT BEFORE COLLEGE. BUT, YOU KNOW, WE ARE LEADING TO BETTER THE CITY OF SHERWOOD FOR THE CITIZENS. OH, AND I, I AGREE. YOU KNOW, NONE OF US UP HERE. I TOTALLY AGREE. NONE OF US UP HERE WORKED FOR THIS MONEY. WE DIDN'T CHIP AWAY AT THE SALT MINE. YOU KNOW, IT'S THE CITIZEN'S MONEY. BUT, UM, I, I TOTALLY AGREE, BUT JUST THE FACT THAT I'M LOOKING AT THAT, YOU KNOW, OUR, UH, REVENUES ARE DOWN ON, EVEN THOUGH OUR EXPENSES ARE WAY DOWN, OUR REVENUES ARE WAY DOWN ALSO. SO I THINK GIVEN OUR BUDGET, THEY'RE NOT WAY DOWN. BUT, UH, YOU KNOW, BACK TO MY POINT, THE CITY OF SHERWOOD IS REALLY MAKING HUGE STRIDES. SOME OF THE PROJECTS THAT WE'VE HELPED BE A PART OF IS MAKING A HUGE DIFFERENCE IN JUST THE OVERALL, UM, YOU KNOW, DAY-TO-DAY LIVES OF THE CITIZENS AT SHERWOOD. WE'RE DOING A GREAT PROJECT. THAT PLAYGROUND, UH, IT'S, YOU KNOW, I DON'T LIVE HERE. I WENT BY THERE LAST MONTH AND IT'S, YEAH, IT'S BEAUTIFUL. I WENT BY THERE TODAY. IT IS BEAUTIFUL. YOU KNOW, IT'S, IT'S ALWAYS HARD TO SPEND TO PENCIL THAT CHECK, BUT, UH, I THINK, AND I HOPE SEAN, THAT THIS WOULD BE THE LAST ASK FOR THAT, THE TOTALITY OF THAT PROJECT. . WELL, I MEAN, YOU KNOW, HEY, WE'LL SEE . THIS SHOULD, THIS SHOULD FINISH US OUT DOWN THERE. YEAH. I MEAN, AND THIS IS, I MEAN, IT NEEDS TO BE DONE AND WE WOULD BE GRATEFUL IF Y'ALL WOULD, YOU KNOW, APPROVE THIS SO WE COULD GET IT GOING. GET THE, THE ENGINEER GOING AND YEAH. YOU KNOW, GET THIS TURNED LOOSE. WELL, WE'VE HAD SOME PRETTY UNSEASONABLY DRY WEATHER, SO I'M ASSUMING THERE'S SOME BENEFIT TO THAT. YEAH, JUST, I MEAN, YOU MIGHT SPEAK TO THAT. IT, WHEN THE WATER'S DOWN, THAT'S GOOD. IT'S EASIER TO GET IN THERE. WORK. YEAH. SO, AND OF COURSE IT'S FED, YOU KNOW, FROM UPSTREAM, SO AS LONG AS IT'S DRY, WE'RE GOLDEN. YEAH. BUT THE LONGER, I MEAN, YOU KNOW, I'M ALWAYS GONNA BE IN FAVOR OF THE, THE QUICKER WE CAN GET IT OUT, THE QUICKER WE CAN GET IT GOING AND MM-HMM . MM-HMM . I MEAN THAT'S, BUT THAT'S WANNA GET STUFF DONE. OKAY. WOULD THERE BE A MOTION? I WOULD MAKE A MOTION FOR THE, UH, COMMISSION TO APPROVE THE 80% OF $100,646 AND 50 CENTS. SECOND. ANY DISCUSSION ON THE MOTION CALL FOR THE VOTE? FIFTH. YES. MARINA? YES. KIM? YES. APRIL? YES. JOSH? YES. ALRIGHT, MOVING ALONG. UH, ANY OLD BUSINESS FOR DISCUSSION TODAY? THIS WAS KIND OF A SPECIAL MEETING, SO THIS IS A VERY GENERIC AGENDA. I HAVE A POINT UNDER NEW BUSINESS, BUT [5. New Business] ANYTHING. OKAY. NEW BUSINESS. UM, IT'S REALLY OLD BUSINESS AND NEW BUSINESS FOR THIS COMMISSION. I HAVE SPOKE WITH TWO POTENTIAL CANDIDATES FOR US TO BRING ON AS COMMISSIONERS IN THE CITY OF SHERWOOD. UH, THEY'RE LOCAL BUSINESS PEOPLE HERE. I'VE GOT A THIRD THAT WAS RECOMMENDED BY MARINA THAT I HAVE NOT SPOKE WITH YET. UM, BUT [00:25:01] AS OF NOW, THE TWO THAT I'VE SPOKEN WITH SEEM LIKE REALLY GREAT INDIVIDUALS THAT WOULD BE AN ADDED BONUS TO THIS COMMISSION. UM, SO I'VE GOT THAT GOING. AND WE'RE STILL GONNA TRY TO PLAN A MEETING, A SPECIAL MEETING, JUST THIS COMMISSION ON OUR OWN TO TALK ABOUT BYLAWS AND TO HANDLE THE ABSENCE OF THE COMMISSIONERS FROM DANNY. AND I BELIEVE FAITH IS, IS PRETTY MUCH RESIGNED, SO WE NEED TO FILL THAT POSITION AS WELL. SO WE GOT TWO POSITIONS OR THREE WE NEED TO FILL OR DO YOU WANT THREE POSITIONS? UH, WE HAVE THREE POSSIBLE CANDIDATES TO FILL. TWO POSSIBLE TWO. TWO POSITIONS. YEP. TWO POSITIONS. YEP. I THINK SO. [6. Announcements] UH, ANY ANNOUNCEMENTS FROM THE CITY? ALEX, HAVE, YOU'VE AL I KNOW LAST MEETING WE ASKED YOU TO START LOOKING AT RATES AND WE'RE GONNA BE TALKING ABOUT THAT NEXT MONTH'S MEETING. THAT'S, I GUESS THAT'S RIGHT. UM, THERE IS A $350,000 CD THAT'S LOCKED THROUGH THE END OF NOVEMBER. OKAY. UM, THERE IS DOWNWARD PRESSURE ON INTEREST RATES RIGHT NOW AND, UM, IT PROBABLY, WE'LL KEEP AN EYE ON IT. THE MM-HMM . THE FED IS, IS SUPPOSED TO MEET AGAIN IN THE END OF OCTOBER. UM, THE CD DOESN'T MATURE UNTIL THE END OF NOVEMBER AND WE NORMALLY SHOP INTEREST RATES ABOUT A WEEK BEFORE IT MATURES. MM-HMM . SO WE GET THE LATEST RATES. AND SO I, I WILL KEEP YOU POSTED OKAY. UH, ON WHERE THAT STANDS. BUT, UM, FOR NOW, UM, SINCE WE'RE LOCKED AT THREE 50 THROUGH NOVEMBER, THERE'S, UNLESS IF WE NEED TO ADDRESS THAT SOONER OR WE NEED TO LOOK AT, AT, AT A DIFFERENT OPTION IN THE OCTOBER MEETING, THEN PLEASE LET ME KNOW AND WE'LL ADD THAT TO, TO THE AGENDA. WILL DO, WILL DO. SO, YEAH. OKAY. ANYTHING ELSE? IS THERE A MOTION TO ADJOURN? JOSH? CAN WE, CAN WE PICK A TIME TO MEET WHILE EVERYBODY'S HERE? IT MIGHT BE A LITTLE EASIER THAN THE EMAIL CHAIN TO SEE, FOR, TO TALK ABOUT BYLAWS AND SURE, SURE. IS THERE A TIME THAT YOU GUYS ARE FREE? WE'LL DO, WE'LL DO THAT OFF THE RECORD AFTER WE ADJOURN. IS THERE A MOTION TO ADJOURN? SO MOVED. SECOND. SECOND. THANK YOU. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.