[1. Call to Order] [00:00:06] COMPUTER SAYS SIX. I'LL CALL THE NOVEMBER 10TH MEETING OF THE SHERWOOD PLANNING COMMISSION TO ORDER. PLEASE CALL THE ROLL. WILLIAMS HERE. DOZIER HERE. HERE. HERE. HERE. [3. Approval of October 14th, 2025, Meeting Minutes ] HERE. CLEF. MARTIN HERE. FINE. FIRST ITEM IS THE APPROVAL OF THE MINUTES FOR THE OCTOBER 14TH MEETING. ARE THERE ANY COMMENTS? CORRECTIONS? TO THOSE? I'D ENTERTAIN A MOTION. MOTION TO APPROVE. SECOND, WE HAVE A MOTION AND A SECOND. WILLIAMS. ABSTAIN. DOZIER. ABSTAIN. HOSKIN. EVANS I PATEL. HI. CLEF. HI, MARTIN. I. IS THERE ANY ADDITIONS OR CORRECTIONS TO THE [4. Approval of the Agenda] [5. Replat of Lots 1 and 11, Carroll Heights Subdivision. Thomas Engineering, Agent.] AGENDA? I DON'T HAVE ANY THIS EVENING. OKAY. THANK YOU. WE'LL DECLARE IT. SET. PLEASE CALL ITEM NUMBER FIVE. PLEASE REPLY OF LOTS ONE AND 11 CARROLL HEIGHTS SUBDIVISION. OKAY, SO THIS FIRST ITEM ON THE AGENDA THIS EVENING, IT IS AN APPLICATION TO REPLAT TO EXISTING. LOTS OF RECORD. THAT IS LOT ONE AND LOT 11 BLOCK TWO CARROLL HEIGHTS SUBDIVISION WHICH WILL CREATE IN TOTALITY BETWEEN THE TWO LOTS 0.625 ACRES. IT'S AT THE ASSUMED ADDRESS OF 1800 EAST HILL AVENUE. UPON REPLAT. THE LOTS WILL BE IDENTIFIED AS LOT ONE AND LOT 11, BLOCK TWO, A SUBDIVISION. AND WITH THAT IN TOTALITY, THE LOTS CAPTURE A TRIPLE FRONTAGE, WITH THE STREET OF HIGHEST CLASSIFICATION BEING HILL AVENUE, PROVIDING APPROXIMATELY 254FT OF DIRECT FRONTAGE. BOTH OF THESE LOTS ARE ZONED C2, AND LOT ONE, AS YOU PROBABLY HAVE NOTED, IS CURRENTLY IMPROVED. AT THIS TIME THERE IS NO IMPROVEMENT PLAN THAT WOULD CONTINUE ANY TYPE OF ENCROACHMENT ON LOT ONE, WHERE THE EXISTING BUILDING IS AND LOT TWO IS LOT 11. I'M SORRY, IS UNIMPROVED COMMERCIAL PROPERTY ANTICIPATED FOR FUTURE DEVELOPMENT. SO IN PART WITH THIS REPLAT, IT CAPTURES AN ADDITIONAL TEN FEET OF RIGHT OF WAY DEDICATION, WHICH IS IN ACCORDANCE WITH THE MASTER STREET PLAN AS A MINOR ARTERIAL ROADWAY, AND THE APPLICANT HAS SUBMITTED NUMEROUS REVISIONS TODAY ALONE, AND IT MEETS ALL OF THE MINIMUM REQUIREMENTS OF THE SUBDIVISION RULES AND REGS, AND STAFF RECOMMENDS APPROVAL. ANY QUESTIONS OR COMMENTS FROM THE COMMISSION ON THE REPLAT? MAKE A MOTION THAT WE APPROVE THE REPLAT SECOND. OKAY, WE HAVE A MOTION AND A SECOND WILLIAMS A DOZIER I. HOSKIN. EVANS I PATEL. HI I MARTIN I OKAY REPLAT OF LOT 4R7 HILLS [6. Replat of Lot 4R, Sylvan Hills Addition. Bond Consulting Engineers, Agent.] EDITION. ALL RIGHT SO THIS NEXT ITEM IT IS A REPLAT OF THREE EXISTING LOTS OF RECORD LOT THREE AND FOUR OF PARKER SUBDIVISION AND LOT NINE BLOCK NINE SYLVAN HILLS ADDITION TOTALING 1.62 TOTAL ACRES. THE REPLAT IS TO CAPTURE ALL THREE OF THESE LOTS OF ONE LOT OF RECORD, AND IT IS CURRENTLY THE LOCATION OF ARKANSAS GARDENS. IF YOU'RE NOT FAMILIAR WHERE THIS IS AT UPON REPLAT, THE LOT WILL BE IDENTIFIED AS LOT FOUR R, AND AGAIN, THIS WHOLE LOT WILL HAVE THREE FRONTAGES THAT ARE CAPTURED WITH THE REPLAT, WITH HIGHWAY 107 BEING CLASSIFIED AS THE ROADWAY OF HIGHEST CLASSIFICATION ALONG A PRINCIPAL ARTERIAL WITH 290FT OF DIRECT FRONTAGE. THIS PROPERTY TWO IS ZONED C2 AS WELL, AND WITH THIS REPLAT NO INFRASTRUCTURE WAS REQUIRED. SO WITH THAT, BEFORE WE GET INTO THE ADDITIONAL, THERE IS A WAIVER BASED ON STAFF RECOMMENDATION OF HALF STREET AND NOT HALF STREET IMPROVEMENTS. I'M SORRY. RIGHT OF WAY DEDICATION BASED ON THE BASED ON THE BUILT CONDITIONS OF HIGHWAY 107. SO I DO HAVE A QUESTION. WHAT ABOUT THE EASEMENT TO BE ABANDONED? IS DO WE KNOW IF THERE'S ANYTHING IN THERE OR SO IN CONVERSATIONS? AND OF COURSE, I BELIEVE IT WAS NOTED IN YOUR STAFF REPORT AS WELL. THERE ARE NO EXISTING UTILITIES WITHIN THE EASEMENT. STAFF HAD A DISCUSSION WITH THE APPLICANT FRIDAY AFTERNOON OF BASICALLY DETERMINING WHICH PROCESS THEY WOULD LIKE TO FOLLOW IF THEY WOULD LIKE TO RELOCATE THE EASEMENT TO KEEP WITH THE SAME SPIRIT AND CONNECTIVITY THAT CURRENTLY POSSESSES, OR IF THEY WOULD LIKE TO PURSUE THE FORMAL ABANDONMENT PROCESS. TO DATE, I HAVE NOT RECEIVED A REVISION ON THIS ITEM. SO THE REPLAT DOESN'T INCLUDE ABANDONING THE UTILITY EASEMENT. IS THAT WHAT YOU'RE SAYING? IT DOES NOT. THERE ARE STATE STATUTE REQUIREMENTS WHICH WOULD FURTHER THAT PROCESS. SO IS IS THE APPLICANT HERE? SO SO YOU ARE PLEASE AARON ROBINSON WITH [00:05:01] BOND ENGINEERING. YES. SO FRIDAY I TALKED WITH SHELBY ABOUT THIS. AND I THOUGHT WE HAD SENT HER A EMAIL FRIDAY AFTERNOON. BUT WE'RE GOING TO RELOCATE THE EASEMENT OKAY. ALL RIGHT. GOOD. AS LONG AS IT'S BEING ADDRESSED. THANK YOU. SO WITH THAT, STAFF DOES RECOMMEND, OF COURSE, APPROVAL OF THE REPLAT CONTINGENT ON THE COMPLETION OF THE REQUIRED REVISIONS NOTED IN THE CONDITIONS OF APPROVAL, IS THE CONDITION THAT WOULD INCLUDE THE EASEMENT THAT WOULD, YES, STAFF DID PROVIDE IN THAT RECOMMENDATION, THE OPTION TO EITHER PURSUE THE FORMAL ABANDONMENT PROCESS OR RELOCATE THE EASEMENT. MOTION TO APPROVE WITH STAFF COMMENTS. SECOND, SO LET'S LET'S BE CLEAR ABOUT THE MOTION. SINCE THIS ONE DOES HAVE A WAIVER. LET'S BE SPECIFIC. EXCUSE ME ABOUT WHETHER WE'RE GRANTING THE WAIVER OR THE RIGHT OF WAY DEDICATION OR OR NOT. SO YOU YOU AGREE WITH THE WAIVER REQUEST? OKAY. MR. HOSKINS, SINCE YOU WERE THE SECOND. OKAY. I'M SORRY. ALL RIGHT. WE HAVE A MOTION AND A SECOND. WILLIAMS, A DOZIER, I, BASKIN I EVANS I PATEL I CLEF I A. PRELIMINARY [7. Preliminary Plat of Camilla Acres. Bond Consulting Engineers, Agent.] PLAT OF CAMILLA ACRES. OKAY, SO THIS NEXT ITEM IN THE AGENDA IS A PRELIMINARY PLAT APPLICATION FOR APPROVAL OF A 1.54 ACRE SITE LOCATED ON THE NORTH SIDE OF JACKSONVILLE CUTOFF. IT IS NORTHEAST OF THE SITE THAT WAS PREVIOUSLY DISCUSSED LAST MONTH FOR THE R-2 ZONING, AND IT'S AT THE ASSUMED ADDRESS OF 6008 JACKSONVILLE CUTOFF. THE APPLICANT HAS SUBMITTED A CONCURRENT APPLICATION FOR SITE PLAN REVIEW TO TO DEVELOP DUPLEXES IN THE UNDERLYING R-2 ZONING AS A SINGLE LOT OF RECORD. IN THIS CASE, THE FRONTAGE WILL BE DEFINED AS JACKSONVILLE CUTOFF. SO ANY OTHER SETBACK REQUIREMENTS IN THAT REGARD WILL BE CAPTURED IN THE SITE PLAN. AND THEN THEY ARE PROPOSING A 40 FOOT PUBLIC ACCESS EASEMENT TO BE DEVELOPED TO MINIMUM CITY STANDARDS, THAT THESE UNITS WILL ESSENTIALLY FRONT ON. AGAIN, WITH THIS REQUEST, THERE IS A WAIVER TO THE MODIFICATION REQUIREMENT FOR ADDITIONAL RIGHT OF WAY DEDICATION THAT THE APPLICANT HAS REQUESTED ON THE BASIS OF EXISTING PROPERTY CONDITIONS AND THOSE SURROUNDING. SO EXACTLY WHAT'S THE WAIVER? THE WAIVER WOULD BE TO ANY ADDITIONAL RIGHT OF WAY DEDICATION. WHAT'S JUST SO THE COMMISSION KNOW WHAT'S JACKSONVILLE CUT OFF. IT IS A MINOR ARTERIAL. IT'S HOW IT'S CLASSIFIED, WHICH IN TOTALITY WOULD BE AN 80 FOOT RIGHT OF WAY. SO IS THIS GOING TO END UP COMING UP FOR A PUBLIC HEARING AT SOME POINT? THIS IS IT. PRELIMINARY PLAT AND THE SITE PLAN IS THE NEXT ITEM. THERE'S NO REZONE ON THIS LOT IS ALREADY KNOW IT'S CURRENTLY ZONED R-2 ZONED. SO. HOW MANY UNITS ARE WE LOOKING AT FOR THIS PIECE OF PROPERTY. IT'S A TOTAL OF TEN UNITS. YES. AND FIVE DUPLEX STRUCTURES. IT'S A PRIVATE DRIVE RIGHT. IT WILL IT. YES. IT WILL BE PRIVATELY OWNED AND MAINTAINED. WE GET IT OR. NO. NO, IT WILL NOT BE DEDICATED TO THE CITY. IT DOESN'T EXIT INTO ANY NEIGHBORHOODS OR ANYTHING. IT'S A ONE WAY IN. IT DOES NOT. IT DEAD ENDS AT THE NORTH PROPERTY LINE RIGHT HERE. AND THIS IS A SEPARATE PROPERTY OWNER TO THE NORTH, AND THERE IS NO LIKELY CONNECTION AT THIS. I DON'T FORESEE IT FOR FIRE PURPOSES OR I SEE YOU SITTING BACK THERE. MR. FIRE MARSHAL. ARE YOU OKAY WITH INGRESS AND EGRESS? THUMBS UP FROM HIM. SO, YES. AND THEY DID PROVIDE THE 20 FOOT FIRE APPARATUS INGRESS EGRESS TO SURPASS THAT MINIMUM REQUIREMENT. MY THOUGHT ON THE RIGHT OF WAY DEDICATION IS, IS THINKING LONG TERM? IS THE CITY EVER GOING TO IMPROVE THAT ROAD? AND CAN WE CAPTURE THE RIGHT OF WAY NOW AND NOT HAVE TO PURCHASE IT LATER? OKAY. THAT'S THAT'S, YOU KNOW, IN THE SENSE OF THE LAST ONE, THE THE ARDOT HAS ALREADY APPROVED 107 TO ITS FULL BUILD OUT. THAT'S NOT THE CASE HERE. SO YOU WOULD HOPE AT SOME POINT IN TIME WE WOULD DO SOMETHING WITH THAT STREET. RIGHT. ALMOST NEEDS IT. IT NEEDS IT NOW. BUT ACCORDING TO THE PEOPLE WHO WERE HERE AT THE LAST MEETING, I UNDERSTAND, BUT THAT'S THAT'S THE QUESTION ABOUT THE WAIVERS, YOU KNOW, IN THE DEVELOPMENT PROCESS, DO WE WANT TO ASK FOR THE RIGHT OF WAY? BECAUSE THAT IS PART OF [00:10:03] THE RULES. BUT IS IS THE IS THE THOUGHT IS THE CITY WOULD EVER IMPROVE THE ROAD IN THE FUTURE? THIS WOULD BE ONE LESS PROPERTY THAT WOULD HAVE TO RIDE AWAY FROM TO DO A ROADWAY IMPROVEMENT KIND OF PROJECT. SO I'D LIKE TO SEE SOME KIND OF THE OTHER END OF THAT ROAD, RATHER THAN IT JUST DEAD ENDING, UNLESS IT'S GOING TO GO INTO ANOTHER NEIGHBORHOOD AT SOME POINT. BUT IT LOOKS LIKE THAT. IT'S NOT THAT THAT WOULD BE A COMMENT TO THE SITE PLAN. THIS IS JUST THE THE PLAT FOR THE PROPERTY. YEAH. WELL THAT'D BE THE YOUR COMMENT WOULD MORE BE A COMMENT FOR THE NEXT ITEM BEING THE SITE PLAN. BUT SO HOW DO WE GO ABOUT BEING THE PLAT. THIS IS JUST DO DO WE AGREE WITH THE BOUNDARY AND THE RIGHT OF WAY DEDICATION IN THE PRIVATE DRIVE? BUT YOU WERE SAYING THAT WE CAN ASK FOR THE MORE RIGHT OF WAY TO BEGIN WITH RIGHT NOW, SO WE DON'T HAVE TO WORRY ABOUT THE END. OKAY. THAT'S WHAT THE WAIVERS ARE ABOUT FOR THE RIGHT OF WAY ON JACKSONVILLE CUTOFF. BECAUSE WHAT THE APPLICANT'S REQUESTING IS A SMALLER RIGHT OF WAY. CORRECT? YES. MEANING NOT DEDICATED TO THE CITY AT THIS TIME. YEAH. THAT WAS WHAT WOULD BE THE WAY WOULD BE TO LEAVE IT AS EXISTING RIGHT AWAY ON JACKSONVILLE CUTOFF. SO CAN WE ACCOMPLISH WHAT WE'RE TRYING TO ACCOMPLISH IF WE APPROVE THE PLAT ABSENT THE WAIVER, THEN THE RIGHT OF WAY AT JACKSONVILLE CUTOFF REMAINS AS IT IS TODAY. AND SHOULD THE CITY IMPROVE THE ROAD AT A LATER TIME, THEY WOULD HAVE TO ASK THEM FOR THE RIGHT OF WAY AT THAT TIME, WHETHER AT THIS POINT WE EITHER CAN MAKE IT, MAKE THEM GIVE IT TO US IN THE PLAT. OH, WE CAN MAKE IT CONTINGENT. OKAY. YEAH, RIGHT. COME IN. YOU HAVE A COMMENT? OH, THE MAYOR HAD STATED IF IT'S ON JACKSONVILLE CUT OFF, IT PROBABLY WOULD BE A BENEFIT TO HAVE THE ADDITIONAL RIGHT OF WAY. THAT WAS MY THOUGHTS TOO. THAT'S WHY THAT'S WHY I BRING THIS UP. SO THE COMMISSION UNDERSTANDS WHAT THE WAIVER IS ABOUT. SO HOW DO WE WORD THAT JUST YOU JUST DON'T HAVE YOU JUST DON'T APPROVE THE WAIVER? I MEAN, JUST THAT'S WHAT I'M ASKING YOU APPROVE YOU APPROVE THE PLAT AND DENY THE WAIVER AND SAY WITHOUT THE WAIVER. OKAY. AND I WOULD LIKE TO KNOW IF THERE ARE CONDITIONS OF APPROVAL THAT WOULD BE PART OF YOUR APPROVAL THIS EVENING. THERE ARE MODIFICATIONS THAT ARE STILL REQUIRED. OH. OH. OH, YES. YOU DO HAVE A LONG, LONG LIST HERE OF OF CONDITIONS OF APPROVAL. SEVERAL SEVERAL CONTINGENCIES IN THIS ONE. AND I WILL SAY AS WELL, ADDITIONAL RIGHT OF WAY WOULD OF COURSE CHANGE THIS DRAWING WHICH COULD POTENTIALLY IMPACT THE SITE PLAN. SO THAT'S SOMETHING TO CONSIDER. OKAY, I GUESS I GUESS WE NEED TO KNOW THE WITH WITH HER STATEMENT. WE DO NEED TO KNOW THE THE FEEL OF THE COMMISSION, WHETHER WE'RE GOING TO GRANT THE WAIVER OR NOT. BECAUSE IF WE ARE NOT, THEN I THINK WE NEED TO TABLE THIS AND LET THEM GO REDRAW THE PLAT AND POTENTIALLY THE SITE PLAN. CAN WE JUST MAKE A MOTION TO DENY THE WAIVER AND TABLE THE REMAINDER OF IT? THAT PROBABLY YES, I THINK THAT WOULD PROBABLY BE THE MOST APPROPRIATE. AND WE NEED TWO SEPARATE MOTIONS OR THAT ONE MOTION. TWO OKAY. SO I'LL MAKE A MOTION THAT WE DENY THE WAIVER. SECOND I'LL SECOND IT FOR YOU OKAY. DENIAL. OKAY. JUST JUST SO WE'RE CLEAR THIS THIS IS A MOTION AND A SECOND TO DENY THE WAIVER. SO A YES VOTE IS DENYING THE WAIVER. AND A NO VOTE WOULD BE AGAINST IT. WILLIAMS. YES. DOZIER. YES. HOSKIN. EVANS. YES. PATEL. YES. YES. MARTIN I OKAY, OKAY. THAT IS A MOTION TO DENY THE WAIVER ON THE RIGHT OF WAY DEDICATION. SO WITH THAT BEING SAID, THAT WILL CHANGE THE PLAT. SO AT THIS POINT. SO NOW YOUR MOTION TO TABLE IF YOU SO CHOOSE, DO WE NEED TO TABLE THE PLAT AND THE SITE PLAN. WELL. WELL WE CAN STILL HAVE A DISCUSSION ABOUT THE SITE PLAN RIGHT NOW. JUST THE ACTION. RIGHT NOW THE ACTION IS JUST A PLAT. OKAY. TABLE THE PLAT. OKAY. MAKE A MOTION THAT WE TABLE THE PRELIMINARY PLAT FOR THAT PIECE OF PROPERTY. SECOND. MOTION AND A SECOND TO TABLE. WILLIAMS DOZIER A HOSKIN EVANS A PATEL I [8. Site Plan for Camilla Acres. Bond Consulting Engineers, Agent.] CLUFF I MARTIN I OKAY SITE PLAN FOR CAMILLA ACRES. SO DO WE WANT TO HAVE A DISCUSSION ON THIS ITEM OR MOVE WITH TABLING IT TO ALLOW THE APPLICANT TO MAKE REVISIONS. YEAH. WITH THE WITH THE RIGHT OF WAY, I WOULD I THINK TABLE IS PROBABLY MOST APPROPRIATE FOR HIM TO REVISE [00:15:03] IT AND COME BACK, FIX THE FIX THE RIGHT OF WAY CORRECTLY PER THE PREVIOUS MOTION. AND THANK YOU. HAVE I THINK YOU HAVE SEVERAL COMMENTS IN YOUR STAFF REPORT ON THIS ONE AS WELL. YES, THERE ARE EIGHT. SEEMS LIKE SEEMS LIKE THE LIST. I'M TRYING TO GET TO IT ON THE COMPUTER HERE. YEAH, SEVEN SEVEN ITEMS, SOME OF THEM FAIRLY IN-DEPTH. AS WELL. SO I'LL MAKE A MOTION THAT WE TABLE THE SITE PLAN FOR THAT PIECE OF PROPERTY AS WELL. SECOND. TABLE. ALL RIGHT. GO AHEAD WILLIAMS A DOZIER HOSKIN EVANS I PATEL I I MARTIN I AMENDMENT TO THE SHERWOOD [9. Amendment to the Sherwood Zoning Code regarding Accessory Dwelling Units. [Public Hearing]] ZONING CODE REGARDING ACCESSORY DWELLING UNITS OKAY. SO THIS AMENDMENT AND IT'S ACTUALLY UP ON YOUR SCREEN I KNOW IT WAS SENT OUT LATE. WE WERE BUSY THIS MONTH. SO BASED ON THE CONVERSATION FROM COMMISSION LAST MEETING, THE HIGHLIGHTED HAS BEEN ADDED TO 14 1016 ACCESSORY DWELLING UNIT REGULATIONS THAT WERE PROPOSED IN THE GENERAL CONDITIONS, WHICH BASICALLY CAPTURED TO WHERE CONCURRENT DEVELOPMENT CAN OCCUR BETWEEN THE PRINCIPAL AND ADU. AND I DO BELIEVE THAT WAS ALL THAT THE COMMISSION. YES, THAT WAS THE ONE DESIRED TO HAVE A DISCUSSION ITEM WHEN THIS WAS BROUGHT UP PREVIOUSLY. OKAY, OKAY. THIS ITEM DOES CALL FOR A PUBLIC HEARING. SO I'LL OPEN THE PUBLIC HEARING FOR ANY COMMENTS FROM THE PUBLIC. SEEING NONE, WE'LL CLOSE THE PUBLIC HEARING. WHAT'S THE PLEASURE OF THE COMMISSION? MOTION TO APPROVE SECOND. WILLIAMS A, DOZIER A HOSKIN A EVANS, A, PATEL I I MARTIN I. [10. Old Business] OLD BUSINESS APPROVAL OF SEPTEMBER 9TH, 2025 MEETING MINUTES OKAY, THIS WAS THE MEETING MINUTES HELD OVER LAST MONTH FROM THE PREVIOUS MONTH. WE DID NOT HAVE A QUORUM OF MEMBERS TO VOTE ON THAT LAST MONTH, SO WE DO TONIGHT. SO ARE THERE ANY COMMENTS OR CORRECTIONS TO THE MINUTES FOR SEPTEMBER 9TH MEETING FROM THE COMMISSION? MAKE A MOTION THAT WE APPROVE THE MINUTES AS WRITTEN. SECOND. OKAY. WE HAVE A MOTION AND A SECOND WILLIAMS A DOZIER, A HOSKIN, A EVANS, EPSTEIN, PATEL I ABSTAIN MARTIN I. SORRY HOLD ON. YEP. OKAY. I'M CATCHING UP OKAY. SITE PLAN FOR LOT ONE CARTER ADDITION OKAY. SO THIS NEXT ITEM ON THE AGENDA LAST MEETING, THE COMMISSION HAD APPROVED THE FINAL PLAT FOR LOT ONE CARTER ADDITION. AND THIS APPLICATION WAS ACTUALLY REVIEWED CONCURRENT. HOWEVER, IT WAS TABLED TO ALLOW THE APPLICANT ADDITIONAL TIME TO MAKE THE REVISIONS. SO WHAT THIS IS IT IS THE APPLICANT IS ESSENTIALLY REQUESTING SITE PLAN APPROVAL FOR A 2800 SQUARE FOOT SELF SERVICE LAUNDRY MAT AND ITS ASSOCIATED PARKING AND LANDSCAPING. THE USE IS PERMITTED BY RIGHT C TWO, SO THAT IS OF NO ISSUE. AND THEN OF COURSE STAFF RECOMMENDS APPROVAL OF THE SITE PLAN BE CONTINGENT UPON THE COMPLETION OF THE REQUIRED REVISIONS NOTED IN THE CONDITIONS OF APPROVAL THAT WAS PART OF YOUR STAFF REPORT. WE CAN GO THROUGH THOSE. WE CAN DISCUSS THEM. I'LL TAKE ANY QUESTIONS. NOT ALL OF THE COMMENTS PER SE WERE TIED TO THE SITE PLAN, MORE SO PRIOR TO ISSUANCE OF A BUILDING PERMIT. AND THEN THERE'S LITTLE TECHNICALITIES HERE AND THERE THAT WOULD NEED TO BE AMENDED. MOTION TO APPROVE WITH STAFF COMMENTS. SECOND. GREAT WILLIAMS DOZIER A HOSKIN I EVANS I PATEL ABSTAIN. CLUFF I MARTIN I. 601 FINAL PLAT OF WINN COMMERCIAL ADDITION. ALL RIGHT SO THIS ITEM WAS TABLED FROM Y'ALL'S MEETING LAST MONTH. AND IT IS A TWO LOT COMMERCIAL SUBDIVISION. LAST MONTH, Y'ALL HAD VOTED AND APPROVED THE WAIVER TO ALLOW PIPESTEM LOT IN A COMMERCIAL SUBDIVISION. SO WITH THAT, IN THE MEANTIME, THE APPLICANT DID SUCCESSFULLY ADDRESS ALL ADDITIONAL STAFF COMMENTS TIED TO SAID FINAL PLAT. HOWEVER, THERE ARE A COUPLE OUTSTANDING REQUIREMENTS. ONE WOULD BE THE LOT LINE ADJUSTMENT TO REFLECT A TRUE PIPESTEM LOT OR FLAG LOT. AND THEN OF COURSE, WE'VE REQUESTED THE APPLICANT PROVIDE STAFF WITH THE FORMAL SHARED PUBLIC ACCESS AGREEMENT THAT OUTLINES MAINTENANCE RESPONSIBILITIES, ACCESS RIGHTS, THINGS OF THAT [00:20:04] NATURE, AND ALSO THAT THAT BE RECORDED AS A SEPARATE DOCUMENT AND THE INSTRUMENT REFLECTED ON THE FINAL PLAT PRIOR TO SIGNATURE. SO DO YOU HAVE A REVISED DRAWING WITH NEW LOT LINES IN THE. NOT TODAY. I HAVE NOT RECEIVED THAT. NO, SIR. THERE'S TWO RECOMMENDATIONS YOU DO MENTIONING IN THIS ONE, RIGHT? YES. THE TWO CONDITIONS OF APPROVAL. YES, SIR. OKAY. I'LL MAKE A MOTION TO APPROVE WITH STAFF RECOMMENDATIONS. SECOND. WILLIAMS II DOZIER I HOSKIN. EVANS I PATEL I CLUFF. HI. MARTIN I. NEW BUSINESS A FINAL PLAT OF OLD ADDITIONS. [11. New Business] ALL RIGHT. ANOTHER ONE FROM LAST MONTH. Y'ALL HAD APPROVED THE PRELIMINARY PLAT. AND SO THIS IS BACK BEFORE YOU THIS EVENING AS A FINAL PLAT REQUEST FOR LOTS ONE AND TWO OLO EDITION. AND WITH THAT, THERE IS JUST ONE SMALL CONDITION OF APPROVAL. AND IT'S THAT THE SIGNING AUTHORITY FOR THE FINAL PLAT APPROVAL MENTIONED CHAIRMAN OR VICE CHAIR AS PART OF THE SHERWOOD PLANNING COMMISSION. AND THAT'S A SMALL TECHNICALITY. YEP, YEP. SO. WHAT'S THE PLEASURE? THIS IS JUST A LARGE PIECE OF PROPERTY BEING SPLIT OFF A SMALLER LOT TO. ON AN EXISTING STREET. SO. DO WE HAVE A MOTION MOTION TO APPROVE SECOND. WILLIAMS DOZIER I HOSKIN EVANS I PATEL. HI, CLUFF. HI MARTIN I OKAY. ENTERTAIN A MOTION TO ADJOURN. MOTION TO ADJOURN SECOND. WILLIAMS. DOZIER A HOSKIN I EVANS I PATEL. HI CLIFF I MARTIN. HI. BOARD OF FISHES. I'M NOW CALL TO ORDER THE NOVEMBER 10TH MEETING OF THE [1. Call to Order] SHERWOOD BOARD OF ZONING ADJUSTMENT. PLEASE CALL THE ROLL. PATEL. HI, CLIFF. HERE. EVANS. HERE. MARTIN. HERE. WILLIAMS HERE. DOZIER, HERE. HOSKIN, HERE. FIRST ITEM IS THE [3. Approval of September 9th, 2025, Meeting Minutes ] APPROVAL OF THE MINUTES FROM THE SEPTEMBER 9TH MEETING. THAT WAS THE LAST TIME THIS BOARD MET AS BOARD OF ZONING ADJUSTMENT. MOTION TO APPROVE. SECOND, I HAVE SOMETHING I WOULD LIKE TO ADD TO THE MINUTES IF I COULD. OH. AT THE END OF ITEM NUMBER FIVE IS WHERE WE VOTED ON THE SIGN FOR ALDI'S. AND IT WAS A 3 TO 5 VOTE. EXCUSE ME, A 3 TO 2 VOTE. AND IF YOU DON'T UNDERSTAND THE RULES OF THE BOARD, YOU WOULD READ THAT AND THINK THAT THAT WAS INCORRECT, THAT THAT THAT MOTION PASSED, BUT THAT MOTION DID NOT PASS BECAUSE IT NEEDED FOUR VOTES. SO I THINK SOME LANGUAGE NEEDS TO BE ADDED TO THAT POINT TO SAY THAT THE THE MOTION TO APPROVE THE VARIANCE FAILED BECAUSE IT FAILED TO GET THE NECESSARY FOUR VOTES AND THE VARIANCE WAS DENIED. YEAH, OKAY. THERE WAS THERE WAS A MOTION. AND SECOND BEFORE YOU HAD YOUR COMMENT. SO WHOEVER WHOEVER MADE THE MOTION SECOND, DO YOU AGREE WITH THE CORRECTION TO THE MOTION TO APPROVE WITH CORRECTIONS? OKAY. THERE'S THE MOTION. SECOND. SECOND. SECOND. OKAY. Y'ALL GOT IT FASTER THAN I WROTE IT DOWN A MINUTE AGO. ALL RIGHT. PATEL, HIGH CLEF. EPSTEIN, EVANS. DELERY. EPSTEIN. MARTIN I. WILLIAMS. DOZIER I HOSKIN I. [4. Variance at 100 Riverstone Cove. Viplav Patel, Owner.] OKAY. OKAY. VARIANCE AT 100 RIVERSTONE COVE. OH. BEFORE WE FORGET, I DID. GLAD YOU PAUSED. I'M LIKE STARING INTENTLY. SO YOU'RE SO I HAVE TO SWEAR YOU IN. SO DO YOU AGREE TO TELL THE [00:25:05] WHOLE TRUTH TO THIS COMMISSION DURING YOUR TESTIMONY? YES I DO, ALL RIGHT. OKAY, SO THIS ITEM THIS EVENING BEFORE YOU, THIS IS A VARIANCE REQUEST TO THE REDUCTION IN THE REQUIRED 25 FOOT FRONT YARD SETBACK ON A CORNER LOT IN A R-1 UNDERLYING ZONING DISTRICT. IN THIS CASE, I DON'T KNOW IF ANYONE IS FAMILIAR WITH THE SITE. IS EVERYBODY PRIVY TO WHERE WE ARE AT? THIS WOULD BE MARYLAND AVENUE, EAST MARYLAND AVENUE. HERE'S THE ROUNDABOUT. AND ON BEHALF OF THE APPLICANT, ESSENTIALLY REQUESTING THREE SEPARATE ENCROACHMENTS, AND I CAN ZOOM IN FOR YOU. INTO THAT PLATTED FRONT YARD SETBACK. THIS LOT IN TECHNICALITY HAS DUAL FRONTAGE, BUT TO SOME DEGREE YOU COULD CLASSIFY IT AS TRIPLE FRONTAGE. IT IS IRREGULAR SHAPE. BUT IN REGARDS TO THE APPLICANT'S REQUEST. SO AT THIS POINT, NO FORMAL BUILDING PERMIT HAS BEEN APPLIED FOR. WE HAVE NOT RECEIVED A SCALED PLOT PLAN FOR REVIEW BY OUR BUILDING INSPECTOR. SO THIS IS ESSENTIALLY A CONCEPTUAL DRAWING. SO IT'S PREMATURE IN NATURE. AND THE APPLICANT IS HERE TO SPEAK. SO I WANT TO GIVE HIM TIME TO DO SO. BUT STAFF IN THAT CASE DOES RECOMMEND DOES NOT RECOMMEND APPROVAL THE APPLICANT'S REQUEST ON THE BASIS THE HARDSHIP CITED BY THE APPLICANT APPEARS TO BE SELF-CREATED, POTENTIALLY BY THE SIZE OF THE HOME AND AS A CONCEPTUAL DRAWING, ADJUSTMENTS TO THE DESIGN AND PLACEMENT AND OVERALL SIZE OF THE PROPOSED STRUCTURE. IT'S POSSIBLE TO BE MADE WITHOUT NECESSITATING THE NEED FOR A VARIANCE REQUEST. BUT MR. PATEL IS HERE AND I WOULD OPEN UP THE OPPORTUNITY FOR HIM TO SPEAK TO THE ITEM AS WELL. OKAY. HELLO. HELLO, EVERYONE. BEFORE YOU BEGIN, BEFORE YOU BEGIN, BEFORE YOU BEGIN, TELL US YOUR NAME AND YOUR ADDRESS. FOR THE RECORD, MY NAME IS. THIS IS FIRST TIME. OKAY, SO. YEAH, MY NAME IS VIPLAV PATEL. CURRENTLY STAYING IN A6725 EAST COVE. OKAY, SHERWOOD. ALL RIGHT. THANK YOU. AND SO I HAVE TO SWEAR YOU IN. SO DO YOU TELL THE AGREE TO TELL THE WHOLE TRUTH AND YOUR TESTIMONY TO THIS THIS BOARD. YES. THANK YOU SIR. ALL RIGHT. YOU MAY YOU MAY CONTINUE. OKAY. SO THE PINK SHADE, YOU SEE THIS AREA WHICH I'M NOT GOING TO USE IT, WHEREAS THE, THE HATCHED AREA IS I'M REQUESTING TO. ALLOW ME PERMISSION TO BUILD SO THAT THE HOUSE CAN BE BUILT IN A NORMAL RECTANGLE OR A SQUARE SHAPE INSTEAD OF A CURVE ON THE BOUNDARIES ON THE EXTERIOR WALL. SO THIS ONE, TWO, THREE, THAT'S WHAT I'M REQUESTING. AND THESE ARE THE AREA PINK AREA IS EVEN LARGER THAN THE HATCHED AREA. SO I'M KIND OF SACRIFICING THOSE THIS PINK ONE AND TRY TO UTILIZE THE LITTLE BIT OUT. AND IT IS LESS THAN FOUR FEET. ALL THIS HATCHED AREAS ARE LESS THAN FOUR FEET. IF YOU TAKE A PERPENDICULAR TO THE CORNER OF THE 90 DEGREE. SO THE THIS THE STANDARD FOR ISSUING A VARIANCE FOR FROM THIS BOARD IS YOU'VE GOT TO EXPLAIN WHAT THE HARDSHIP IS THAT IS THAT IS CREATED BY THE PROPERTY OKAY. AND SO THAT'S, THAT'S THE BASIS OF WHAT THE DECISION IS MADE HERE OKAY. SO AS, AS SHELBY STATED A MINUTE AGO, THE DRAWING OF THIS PLAN MAKES THIS SELF-INDUCED IN MY MIND. AND THERE COULD BE A PLAN CREATED THAT WOULD FIT WITHIN THE BOUNDARIES. RIGHT? BECAUSE THIS IS THIS HARDSHIP IS THIS LOT IS NOT UNIQUE IN THIS TOWN. THIS IS NOT THE ONLY THREE SIDED LOT IN THIS TOWN THAT I CAN THINK OF BECAUSE I'VE GOT ONE, TWO, TWO DOORS UP FROM ME. OKAY, GRANTED. SO WHAT IS WHAT UNIQUENESS ABOUT THE LOT HAS CREATED THE HARDSHIP THAT THE THAT IS BY GRANTING YOU THE VARIANCES. THE ONLY SOLUTION. THAT'S WHAT MOST OF THE PLOTS USUALLY YOU YOU SEE IS RECTANGULAR IN THE SHAPE. THIS ONE IS A HALF OF THE SEMICIRCLE. SO THAT'S WHY I'M REQUESTING THIS IS A GARAGE. AND I NEED A AT LEAST 20. I DON'T HAVE THE DIMENSION RIGHT NOW, BUT IT'S I THINK 20FT OR SOMETHING. SO THIS ONE, THIS WILL REDUCE THE REDUCE THE AREA. SO I AT LEAST I REQUEST YOU TO AT LEAST PROVIDE ME THIS ONE AND THIS, [00:30:01] THIS TWO AREA. SO THE OTHER THE OTHER PART THAT CONCERNS ME ABOUT THIS VARIANCE IS YOU HAVEN'T GONE THROUGH DESIGNING THE BUILDING. THE HOUSE PLANS FAR ENOUGH TO KNOW THAT THIS IS EXACTLY WHAT YOU NEED, BECAUSE YOU KNOW YOU'RE NOT YOU'RE NOT FAR ENOUGH ALONG TO FOR THE BUILDING INSPECTOR TO SAY, YES, THIS IS AN APPROVED HOUSE PLAN. OKAY. AT THIS POINT. OKAY. SO THE REASON I. DRAW THIS TO KNOW. WHETHER YOU WILL APPROVE IT OR NOT. OKAY. BUT AS YOU ARE SAYING, THAT IS NOT ACTUAL PLAN. SO BECAUSE I HAVE TO PLAN ACCORDINGLY. OKAY. THAT'S THE THING. AND THIS IS WHAT I LIKE. I HAVE DRAWN BY PROFESSIONAL MECHANICAL ENGINEER AND I'M IN THE CONSTRUCTION FIELD. SO IT'S NOT LIKE IT'S I JUST DRAW IT. OKAY. SO SO WHAT YOU WANT ME TO DO, HELP ME OUT FOR THE PROCESS? BRING THE DRAWING. DRAWING, DRAFTED ARCHITECTURAL DRAWING. RIGHT. THAT'S WHAT YOU WANTED. I'M NOT INCLINED TO APPROVE IT BASED ON A CONCEPT. IF THE SHERWOOD BUILDING INSPECTOR IS NOT GOING TO APPROVE THE THE HOUSE PLANS ONCE YOU SUBMIT IT. RIGHT. YOU KNOW, I NEED TO KNOW THAT TO ME, THAT YOU'RE GOING TO BE ABLE TO PASS AND GET A BUILDING PERMIT TO ACTUALLY BUILD IT BEFORE I WOULD BE INCLINED TO SAY YES, BECAUSE IF WE AGREE TO THE VARIANCE, IT'S VERY SPECIFIC. AND THEN YOU ARE HUNG TO THAT IS ALL YOU GET. AND YOU CANNOT CHANGE. RIGHT. AND YOU YOU CAN'T COME BACK AND ASK FOR A SECOND VARIANCE. NO, NO. YOU KNOW WHAT I'M SAYING? YOU KNOW, I CAN I CAN WRITE IT DOWN IF YOU WANT TO, BUT I'M NOT GOING TO CHANGE ANYTHING IF YOU IF IT IF YOU APPROVE IT AFTER THAT. I'M NOT GOING TO CHANGE IT FOR SURE. BUT IN IN BUT IN THE SAME SENSE THERE COULD THERE BE A PLAN DRAWN THAT FITS THE LOT WITHOUT VARIANCE? WITHOUT VARIANCE. THAT'S THE THAT'S THE THAT'S THE QUESTION. YOU KNOW, TO ME, I THINK THERE CAN BE. SO OKAY, THAT'S. OKAY. TRADITIONALLY THIS GROUP'S BEEN VERY STRICT ON GIVING OUT VARIANCES. IT'S LIKE I SAY BECAUSE YOU'VE GOT TO PROVE THE UNIQUENESS OF THE LOT IS CREATING THE HARDSHIP. AND THAT'S A TOUGH STANDARD TO GET TO BECAUSE THERE'S MORE THAN LIKELY A SOLUTION THAT DOESN'T REQUIRE A VARIANCE. YOU UNDERSTAND, YOU KNOW, YEAH, I AGREE WITH YOU. BUT MY GOD. SO SO THE BOTTOM LINE IS YOU ARE NOT APPROVING. RIGHT. THAT'S WHAT IT IS. YOU'RE SAYING I'M ONE VOTE OF SEVEN. I'M JUST TELLING YOU MY OPINION OKAY. OKAY. OH BOY. THE OTHER SIX SITTING UP HERE WITH ME THAT VOTES MAY VOTE YES. I'M JUST SAYING I'LL MAKE A MOTION THAT WE DENY THE REQUEST TO THE VARIANCE. OKAY. SO YOU HAVE A MOTION AND A SECOND TO DENY. AND AGAIN I'LL REMIND YOU A YES VOTE IS A DENIAL. SO WHO SECONDED THAT? I'M SORRY, MR. CLIFF. OKAY, SO YOU HAVE A MOTION, A SECOND. PATEL, ABSTAIN. CLIFF. A EVANS, A MARTIN, A WILLIAMS, A DOZIER, A HOSKIN, A EVERYBODY. OKAY. SIX ZERO. ONE. ALL RIGHT. OKAY. THANKS. ALL RIGHT. UNDER OLD [5. Old Business] BUSINESS, WE HAVE THE APPROVAL OF THE APRIL 8TH MEETING AMENDMENTS. WHEN WE MET IN SEPTEMBER, WE DID NOT HAVE A QUORUM OF MEMBERS THAT WERE PRESENT AT THE APRIL MEETING TO TAKE UP THAT ITEM. MR. PATEL, MR. CLIFF AND MISS DOZIER WERE. WELL, MR. PATEL, MR. CLIFF WERE ABSENT. MISS DOZIER WASN'T ON THE COMMISSION AT THE TIME. SO THE FOUR OF THE FOUR OF US THAT WERE IN ATTENDANCE ARE HERE. SO WE NEED TO TAKE THIS ITEM UP. ARE THERE ANY. YEAH, I WAS GOING TO SAY ANY COMMENTS OR QUESTIONS OF THOSE. MISS WILLIAMS ON A MOTION TO APPROVE THE MINUTES. WILL YOU BE. YOU'LL BE SECOND. YOU SECOND. MISS WILLIAMS WAS FIRST. OH, I'M SORRY I JUMPED THE GUN SECOND. YOU SECOND. ALRIGHT, WE HAVE A MOTION AND A SECOND. PATEL, ABSTAIN. CLIFF. ABSTAIN. EVANS I MARTIN, I WILLIAMS, I DOZIER ABSTAIN. YEAH. HOSKIN. THAT MOTION PASSES IS 403. THAT IS A ALL RIGHT. ANYTHING UNDER NEW BUSINESS. * This transcript was compiled from uncorrected Closed Captioning.