[00:00:08]
          OKAY, WE'RE GOING TO RESTART THE SPECIAL MEETING FOR THE SHERWOOD A AND P COMMISSION, JULY 13TH. D IF YOU'LL CALL THE ROLL. JOSH HERE. MARINA. HERE, KIM. HERE. JOHN. HERE. APRIL. 
          [2. Lake Cherrywood Spillway]
AND WE'RE MISSING KRISTA AND JEFF. OKAY. THE SPECIAL MEETING IS IN REGARD TO THE PROJECT AT LAKE CHERRYWOOD, THE DAM. AND THERE'S BEEN SOME UPDATES IN THE QUOTES REGARDING FIXING THE DAM, I GUESS. YES. THE SPILLWAY. SO WE HAD THE BID OPENING LAST WEEK FOR THE LAKE CHERRYWOOD SPILLWAY. AND WHEN ORIGINALLY THIS WAS DESIGNED TO WHERE A&P WAS DOING 80% AND THE CITY WAS DOING 20%. SO THE ESTIMATED COST AT THAT TIME WAS 100,000. SO IT WAS 80,000 FOR A&P, 20,000 FOR THE CITY'S PART. WELL, SINCE THAT TIME, THE ENGINEER WHO'S ON THIS, WHICH IS BEAR DAVIDSON, THEY DECIDED TO GO AHEAD AND DO A GEOTECHNICAL REPORT JUST TO MAKE SURE. AND WHEN THEY WENT AND DID THE SOIL UNDERNEATH WHERE THE SPILLWAY IS, IT ENDED UP THAT WE NEED TO GO. THEY NEED TO GO DOWN 13.5FT BELOW THE GROUND SURFACE WITH HE CALLED THEM UP THERE LIKE PYLONS OR PIERS. YEAH. PIERS. THANK YOU. AND YEAH, SHEET PILING TO THIS STEP. AND SO HE WENT AHEAD AND PUT THAT IN IT. OTHERWISE IT WOULD END UP HAVING WATER SEEPAGE WHICH IS EXACTLY THE SITUATION THAT WE ENDED. WHY WE ENDED UP HERE IN THE FIRST PLACE. BECAUSE WHAT HAPPENS IS OVER TIME, THEN IT UNDERMINES IT. SO THE THOUGHT WAS, LET'S DO IT ONCE, LET'S DO IT RIGHT, THE RIGHT WAY. AND SO ANYWAY, THAT WAS IN THE DESCRIPTION. WHEN HE PUT IT OUT TO BID, WE GOT BACK SEVERAL BIDS. IT WAS EITHER 5 OR 6, I BELIEVE, AND THE LOW BID WAS FROM A GROUP CALLED WAGNER. AND FOR 193,422. I'M SORRY, COULD YOU REPEAT THAT, PLEASE? YES, MA'AM. $193,422. HE'S COMFORTABLE WITH THE QUALITY OF WORK OF WAGNER'S. THERE'S NO ISSUE IN TERMS OF THAT. BUT NOW THERE'S A DIFFERENCE OF THE 93,422. AND I'VE GOT BEAR ON THE PHONE. OKAY, BEAR. SO IF Y'ALL. BECAUSE AS WE ALL KNOW, I'M NOT AN ENGINEER AND AND CHRIS IS NOT HERE, SO I CAN'T USE MY. I DIDN'T SLEEP AT HOLIDAY INN EXPRESS LINE. BUT ANYWAY, I WANT YOU ALL TO MAKE SURE IF YOU HAVE ANY TECHNICAL QUESTIONS, WE'VE GOT BEAR ON THE PHONE IN TERMS OF IT. AND THEN SO BASICALLY THE, THE ASK IS THAT WE SPLIT THE DIFFERENCE IN IT. SO THE ASK OF A M P IS THE 46,711. AND THEN OF COURSE, WE WOULD NEED TO THEN GO TO THE COUNCIL AND ASK FOR THE OTHER HALF OF WHICH WOULD BE THEN THE 46,711 TO GET US TO THE BID AMOUNT. DOES THAT MAKE SENSE? AND BEAR, YOU HAD SAID A LITTLE BIT ABOUT SOME OF YOUR REASONS AS TO LIKE, WHY IT'S BETTER TO GO AHEAD AND DO IT NOW BECAUSE OF INFLATION AND SOME DIFFERENT THINGS. WELL, YEAH. AND I THINK IF I CAN ADD MAYOR. WELL, FIRST, CAN YOU ALL HEAR ME? OKAY. YES. OKAY. SO IF THIS IS A REPEAT FOR YOU ALL, I APOLOGIZE. BUT BETWEEN OUR ESTIMATE IN JULY OF LAST YEAR AND AND FINAL DESIGN, WE HAD A GEOTECH INVESTIGATION DONE THAT BORE 30FT DOWN AND TOOK SOIL SAMPLES. AND THAT WAS BASED ON SOME CONDITIONS WE SAW DURING OUR SURVEY. AND EVEN THAT IT HAD WORKED. SOME OF THE EROSION HAD WORSENED BETWEEN OUR FIRST LOOK AND ACTUALLY GETTING TO DO THE SURVEY WORK. SO. THAT THE RESULT OF THAT STUDY WAS WE NEEDED TO ADD SHEET PILING BENEATH THE SURFACE, WHICH IS THE REASON FOR THE ADDED COST. AND JUST THAT IT'S BEEN ANOTHER YEAR OF CONSTRUCTION INFLATION. THAT WAS MY POINT. AND IF WE DON'T IF WE DON'T DO THIS NOW, A LOT OF TIMES WHEN WE'RE OVER BUDGET 
          [00:05:02]
ON A PROJECT, WE CAN FIND THINGS TO TRIM OUT. THIS PROJECT PRETTY SMALL IN NATURE. 
          THERE'S NOTHING REALLY TO TRIM. AND IF WE DON'T DO THE SHEET PILING NOW, I FEEL LIKE YOU GUYS WILL BE BACK LOOKING AT THIS DAM AGAIN IN 4 OR 5 YEARS. AND IT'LL BE. MY POINT IS JUST IT'LL BE MORE EXPENSIVE AT THAT TIME TO DO IT THAN NOW. SO ALTHOUGH I WAS DISAPPOINTED OUR OUR BIDS DID COME BACK HIGHER THAN. WE WERE HOPEFUL THAT THEY WOULD COME IN. I DO THINK IT'S IMPORTANT IF THERE'S A MEANS TO DO THIS NOW. WE DO, I THINK. I THINK IT'S THE RIGHT THING TO DO AND IT'LL SAVE US MONEY IN THE LONG RUN, EVEN THOUGH IT IS GOING TO COST US MORE THAN WE WERE HOPING TO SPEND TODAY. SO DO Y'ALL HAVE ANY? YES. SO DO WE THINK THAT THE 13FT DOWN IS SUFFICIENT? LIKE, IS THAT THE MINIMAL OR DID YOU HEAR THAT BEAR? YEAH, IT'S A REALLY GOOD QUESTION. I'LL SAY THIS WHEN WE WHEN WE READ THE REPORT AND WE SCHEDULED A CALL WITH SEAN BAKER, WHO WAS THE GEOTECHNICAL ENGINEER WHO PREPARED IT. AND WE'VE DONE A LOT OF WORK WITH HIM FOR THE CITY OF SHERWOOD AND FOR OTHER CLIENTS. AND HE HE FELT LIKE THAT 13.5FT WAS SUFFICIENT. WE GET TO A LAYER OF REALLY STIFF CLAY BELOW THAT LAYER, WHERE WE DON'T SEE ANY EVIDENCE OF, OF WATER SEEPING BENEATH THE DAM ANY DEEPER THAN THAT. SO I FEEL CONFIDENT IN THAT DEPTH. I'LL SAY AT 23 OR 24FT, WE HIT A LAYER OF SANDSTONE. I MEAN, THAT WOULD BE EVEN BETTER. BUT I DON'T KNOW THAT IT'S IT ADDS ENOUGH VALUE TO JUSTIFY THE ADDED DEPTH OF SHEET PILING. SO BUT I DON'T THINK IT'S A BAD QUESTION TO ASK OF THE CONTRACTOR. IF WE GET THESE GUYS UNDER CONTRACT, WHAT THAT COST WOULD BE. BUT I THINK OUR I BELIEVE OUR RESPONSE COLLECTIVELY WITH YOU GUYS, IF WE WEIGHED IT WAS WE FEEL GOOD ABOUT THE 13.5FT BASED ON THE RECOMMENDATION AND, AND THE ADDED COST OF THE ADDITIONAL DEPTH PROBABLY ISN'T NECESSARY GIVEN WHAT THEY FOUND AT 13.5FT. SO. OKAY. AND THEN THIS TYPE OF WORK, LIKE HOW LONG DOES IT LAST? DID YOU HEAR THAT? HOW LONG? YES. YEAH. I MEAN, I WOULD EXPECT, YOU KNOW. 
          THE, THE, THE USABLE LIFESPAN OF, OF CONCRETE IS, YOU KNOW, THIS IS REINFORCED CONCRETE AT THE SURFACE. SO I WOULD EXPECT IT TO LAST, YOU KNOW, 40, 50 YEARS BEFORE YOU START SEEING SIGNIFICANT NEEDS FOR REPAIRS. NOW IT'LL CRACK ALL CONCRETE CRACKS, BUT IT'S REINFORCED. SO IT'LL KEEP ITS STRUCTURAL INTEGRITY EVEN THOUGH YOU'LL SEE SOME SURFACE CRACKING OVER TIME. AND THEN THE SHEET PILING, YOU KNOW, IT'S DESIGNED TO WITHSTAND CORROSION AND, AND GROUNDWATER. SO I WOULD I WOULD THINK IT WOULD OUTLIVE THE CONCRETE SURFACE. YOU WOULD YOU WOULD BE REPLACING THE SURFACE INFRASTRUCTURE BEFORE YOU GOT INTO THAT SHEET PILING. SO. 
          DOES ANYBODY ELSE HAVE ANY AND THEN, OH, SO YOU'RE JUST WORKING ON THE SPILLWAY ONLY. 
          ARE YOU GOING TO DO ANY BANK STABILIZATION DOWN IN THAT AREA DOWN THERE OR JUST WORKING ON THE SPILLWAY ONLY. SO THE PROJECT INCLUDES NEW CONCRETE ON THE SPILLWAY. AND THEN JUST FOR A VERY SHORT STRETCH BELOW THE SPILLWAY, WE'VE GOT SOME STONE RIPRAP IN THE PLANS. SO LIKE LARGE STONE PARK, RIGHT? BECAUSE I'VE BEEN DOWN THERE QUITE A FEW TIMES AND BELOW THE SPILLWAY, IT LOOKS LIKE IT NEEDS SOME STUFF DONE BELOW THE SPILLWAY. RIGHT. BUT THAT THE BANK OF THE LAKE ITSELF. AND I THOUGHT THAT'S WHAT YOU MEANT WHEN YOU WERE. I'M SORRY, THAT'S ACTUALLY GOOD. BUT YES, SO THERE ON THE BACK END OF THE SPILLWAY OUT BEHIND THIS. WELL, I GUESS I SHOULD SAY. YEAH. SO HOW FAR BEHIND IT ARE Y'ALL DOING THAT BEHIND THE SPILLWAY, GOING AWAY FROM THE LAKE. BEAR. OH, I'M, I'M MEASURING ON OUR PLAN. I'M SORRY. ONE SECOND. 
          PROBABLY NOT. SORRY. BEAR WITH ME, MAYOR. NO PROBLEM. DOES THAT KIND OF WORK COME WITH ANY KIND OF WARRANTY ON, LIKE HOW LONG? YEAH. BEAR WHILE YOU'RE MEASURING THAT, I DON'T KNOW, 
          [00:10:05]
CAN YOU CAN YOU MULTITASK? DOES IT DOES IT COME WITH A WARRANTY? TYPICALLY, YEAH. WE'LL HAVE A 12 MONTH WARRANTY PERIOD. SO ONCE THE PROJECT IS COMPLETE, WE'LL DO A FINAL WALK THROUGH AND WE'LL ISSUE A CERTIFICATE OF SUBSTANTIAL COMPLETION TO THE CONTRACTOR. AND THAT STARTS THE CLOCK ON A 12 MONTH WARRANTY PERIOD. SO AT 10 OR 11 MONTHS, WE'LL WE'LL REVISIT THE SITE AND SEE IF THERE'S ANY ITEMS THAT NEED ADDRESSED BEFORE THAT WARRANTY PERIOD IS OVER. ANYTHING THAT SHOWS UP AFTER THAT 12 MONTH WARRANTY PERIOD, WHICH IS JUST SORT OF A, AN INDUSTRY STANDARD FOR MUNICIPAL TYPE CONSTRUCTION, WE WOULD CONSIDER THAT TO BE NORMAL, YOU KNOW, MAINTENANCE AND NOT THE FAULT OF THE CONTRACTOR. IF THERE'S SOMETHING THAT'S NOT DONE CORRECTLY OR ADEQUATELY, ADEQUATELY, WE WOULD EXPECT THAT TO SHOW UP WITHIN THE FIRST 12 MONTHS. SO IT'S NOT A SUPER LONG WARRANTY, BUT IT DOES COVER US FOR ANY PROBLEMS WITH WORKMANSHIP OR ANY CONCRETE THAT WASN'T, YOU KNOW, UP TO SNUFF OR, OR THINGS OF THAT NATURE. OKAY. SO FROM THE, FROM THE LAKE ITSELF, WHERE THE LAKE SPILLS OVER THE SPILLWAY, THERE'S. 139FT, SO 40FT OF CONCRETE. AND THEN THE LAST 15FT OF THAT CONCRETE WE'VE GOT SHOWN ADDITIONAL STONE RIPRAP ON EITHER SIDE. SO IT'S REALLY JUST THE FIRST 40 TO 45FT FROM THE LAKE THAT WE'RE MAKING IMPROVEMENTS TO ANYTHING DOWNSTREAM OF THAT. WE'RE NOT TOUCHING WITH THIS PROJECT. THAT'S PRETTY SUBSTANTIAL THOUGH. AND JUST SO Y'ALL KNOW HOW IT WORKS, BEAR THE ENGINEER IS BASICALLY HE OVERSEES THE PROJECT. HE CHECKS IT. WE ALSO HAVE SOMEBODY, YOU KNOW AND YOU KNOW, AUSTIN, WE ALSO DOUBLE CHECK THINGS. SO IT'S KIND OF TRIPLE CHECKED, YOU KNOW, ON IT. BUT WE'VE JUST FOUND IT'S ALWAYS GOOD TO HAVE LOTS OF EYES. IF Y'ALL DON'T HAVE ANY MORE QUESTIONS FOR BEAR, THEN I FIGURED YOU'D WANT TO TALK TO ALEX ABOUT THE FINANCES. POSSIBLY. SO I ASKED HIM TO BE HERE. YES. YES, PLEASE. ANY MORE FOR BEAR? I DON'T WANT TO RUSH Y'ALL. IF YOU'VE GOT ANY MORE QUESTIONS FROM BEAR, NOT FROM MYSELF. OKAY. ALL RIGHT. THANK YOU, BEAR. THANKS, MAYOR. 
          Y'ALL HAVE A GOOD DAY. OKAY. GOOD AFTERNOON EVERYONE. FROM AS YOU HEARD, THE ASK IS FOR HALF OF THE DIFFERENCE. WE HAD BUDGETED 100 000 80 IS ALREADY EXISTING IN THE BUDGET. SO WE'LL SET THAT ASIDE. WHAT WHAT THE DIFFERENCE IS AT THIS POINT IS THE 93422 93,422. THE ASK IS FOR HALF OF THAT. AND THE QUESTION IS IS THAT AVAILABLE. AND THE ANSWER IS ABSOLUTELY YES. IN THE LATEST FINANCIAL REPORT, WHICH I SHARED WITH YOU GUYS A COUPLE OF DAYS AGO, WE STOOD UP THE BOTTOM BOTTOM LINE WAS ADDING 280 000 POSITIVE. BUT EVEN IF WE WERE TO SAY THAT WE END THE YEAR ON BUDGET EXACTLY ON BUDGET, WE WOULD STILL HAVE 1.2 MILLION AVAILABLE FOR EXPENDITURES. THE ASK IS 46,000. SO THE ANSWER IS THE YOU KNOW, FROM A FINANCIAL STANDPOINT, IT'S IT'S IT'S MINOR REALLY. SO ANY QUESTIONS FOR ME IN REGARDS TO THE FINANCES OUT OF CAPITAL EXPENSES, THAT LINE ITEM THAT WE'RE USING FOR THE OTHER PROJECT WE'RE IN THE MIDDLE OF TURIN IS THAT GRAND PART. OTHER PART. ARE WE ANTICIPATING THUS FAR? ARE WE ANTICIPATING ANY OVERAGES ON THAT PROJECT THAT THAT ARE GOING TO PUT THAT PUT STRESS ON THAT LINE ITEM, THAT BUDGET? YEAH. NO, ACTUALLY TO THE CONTRARY, WE'RE LIKELY TO END UP FAVORABLE. THE LAST YEAR, WHEN WE PUT THE BUDGET TOGETHER, WE HAD ANTICIPATED THAT THE THE INVOICE FOR THE SIGNAGE WOULD COME IN IN EARLY 26. IT ACTUALLY CAME IN IN DECEMBER. 
          SO THE 32,000, I BELIEVE, IS WHAT WE BUDGETED WAS PAID OUT OF 25 BUDGET. SO IT WILL BE A POSITIVE THIS YEAR BECAUSE IT WAS IN THE BUDGET. ADDITIONALLY, WE BUDGETED $10,000 FOR MISCELLANEOUS, JUST KIND OF ANTICIPATING ANYTHING THAT MAY COME UP. SO THOSE TWO COMBINED WOULD GIVE US AT LEAST 42,000 IN FAVORABLE VARIANCE IS WHAT I WOULD EXPECT IN THAT LINE ITEM. 
          [00:15:06]
OKAY. OKAY. WITH WITH RECEIPTS TRACKING THE WAY THEY ARE. WE'RE TALKING ABOUT MAYBE JUST A MINIMAL AMOUNT TOWARDS THE END OF THE YEAR THAT WE MIGHT NEED TO MAKE AN ADJUSTMENT IN THE BUDGET TO, TO MAKE IT STILL BALANCE. BUT IF WE'RE SEEING INCREASES IN REVENUES, THAT POTENTIALLY WON'T BE A PROBLEM AT ALL. IS THAT SAFE TO SAY? IT'S POSSIBLE THAT WE MAY NOT NEED TO APPROPRIATE ANYTHING AT ALL. THAT'S IT'S QUITE POSSIBLE. AND IF WE END UP DOING THAT, AS YOU SAY, IT WOULD BE MINIMAL. OKAY. YEAH. Y'ALL'S THOUGHTS, DISCUSSION POINTS. THIS IS A RESOLUTION OR THIS IS A WE'RE WE'RE NOT EVEN A CITY COUNCIL MEETING. DUH, DUH. ALL RIGHT. I MAKE A MOTION THAT WE APPROVE HALF THE MONEY, WHICH IS WHAT WAS THAT AMOUNT? 46, SIX, 1146, 611 AND IS THAT THE NECESSARY BUDGET ADJUSTMENTS? WHAT? YOU SAID THERE WAS ENOUGH. THERE IS IS ANYBODY NEED TO BE MOVED? WELL, I'M MORE HALFWAY THROUGH THE YEAR AT THIS POINT. WE ARE LOOKING FAVORABLE, BUT IT'S A PROJECTION. BUT I THINK WE NEED TO MAKE A MOTION THAT WE APPROVE THIS. SO THE CITY COUNCIL KNOWS THAT WE ARE PAYING FOR HALF OF THIS. SO THE CITY COUNCIL KNOWS THAT WE ARE WE ARE WILLING TO PAY FOR HALF OF THIS. SO THEY KNOW WE THE CITY COUNCIL HAS TO KNOW THAT THE REST OF THE CITY COUNCIL. THEY WOULD VOTE ON THE OTHER HALF THAT WE'RE WILLING MPS WILLING TO PAY FOR HALF OF IT. I'M HAPPY WITH YOUR MOTION AS LONG AS THE NUMBERS ARE CORRECT FROM ALEX, I'M WILLING. I'M. I'D LIKE TO MAKE A MOTION THAT WE WOULD PAY FOR HALF OF THE OVERAGE, WHICH IS 93,422. HOW ABOUT THAT? THAT SOUNDS GOOD. 
          ANY NECESSARY BUDGET ADJUSTMENTS AND WE WILL MAKE ANY. AND WE WILL MAKE ANY NECESSARY BUDGET ADJUSTMENTS AT THE END OF THE YEAR. A SECOND. OKAY. CALL FOR THE VOTE. DEAN MARINA I KIM I JOHN I APRIL I JOSH I THANK YOU. AND THEN STEVE HAS SOMETHING TO BRING TO OUR ATTENTION AS WELL. THIS IS JUST A LITTLE MATTER OF HOUSEKEEPING. AT LAST WEDNESDAY'S MEETING, JOSH PRESENTED A REQUEST FOR SOME ADDITIONAL CHRISTMAS DECORATIONS THAT YOU GUYS SUPPORTED AND VOTED ON. AND THEN HE HAD A CONCERN THAT MAYBE IN THE MOTION THERE WAS A. NARROWING OF WHERE THOSE LIGHTS COULD BE USED, THOSE DECORATIONS COULD BE USED. AND WE WENT BACK AND ACTUALLY READ OR LISTENED TO THE MOTION. AND IT DOES SPECIFICALLY MENTION BROCKINGTON. SO WHAT I WAS GOING TO ASK YOU IS, CAN WE HAVE A MOTION TO AMEND THAT THAT SAYS THAT WE'RE JUST GOING TO PURCHASE NEW INVENTORY AND IT CAN BE STORED WITH THE BALANCE OF WHAT THE CITY HAS? I'LL MAKE THAT MOTION. I'D LIKE TO AMEND THE MOTION THAT I MADE LAST WEDNESDAY TO MAKE THE MOTION READ THAT WE. THOSE CHRISTMAS POLE LIGHT MOUNTS CAN BE USED ANYWHERE IN THE CITY OF SHERWOOD. SECOND CALL FOR A VOTE. MARINA I KIM I JOHN I APRIL I JOSH I MOVE WE ADJOURN.
* This transcript was compiled from uncorrected Closed Captioning.